Executive Assistant
6 days ago
We are looking for a sharp, reliable, and highly organized Executive Assistant who can share the Director's workload and provide exceptional follow-up and administrative support — enabling him to focus on core strategic matters.
If you are someone who thrives in a fast-paced environment, communicates with clarity, and can independently drive tasks to closure, this role is for you.
Key Responsibilities
Co-ordination & Follow-Ups
• Follow up with internal teams on ongoing projects and tasks
• Ensure timelines assigned by the Director are met
• Act as the execution backbone for daily operations
Communications
• Serve as the single point of contact for all communication with the Director
• Take dictations, prepare minutes, draft emails, conduct online research
• Manage incoming/outgoing calls and ensure smooth communication flow
Organizing & Documentation
• Maintain and organize files, reports, and documents (online & offline)
• Ensure easy retrieval, accuracy, and confidentiality
Calendar & Schedule Management
• Manage Director's calendar, fix meetings, coordinate appointments
• Handle itineraries and travel planning efficiently
Administrative Support
• Reduce the Director's workload by managing routine and personal tasks
• Proactively identify what needs attention and take charge
Desired Skills & Qualities
We are looking for someone who is:
• Truthful, honest, and committed
• Extremely strong in FOLLOW-UPS
• Excellent in time management
• Polite, professional, and presentable
• Able to maintain confidentiality & integrity
• Skilled in MS Office (especially Excel)
• Strong in English communication
• Good with negotiation and coordination
Qualifications
• 2–5 years of experience in Secretarial / Admin / Office Coordination roles
• Graduate (preferably from a secretarial college)
• Female candidates only
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