Executive Assistant

6 days ago


Gurgaon, Haryana, India 0efe050a-152e-4ae7-ab0c-885e564e9883 Full time ₹ 4,00,000 - ₹ 8,00,000 per year

We are looking for a sharp, reliable, and highly organized Executive Assistant who can share the Director's workload and provide exceptional follow-up and administrative support — enabling him to focus on core strategic matters.

If you are someone who thrives in a fast-paced environment, communicates with clarity, and can independently drive tasks to closure, this role is for you.


Key Responsibilities

Co-ordination & Follow-Ups


• Follow up with internal teams on ongoing projects and tasks


• Ensure timelines assigned by the Director are met


• Act as the execution backbone for daily operations

Communications


• Serve as the single point of contact for all communication with the Director


• Take dictations, prepare minutes, draft emails, conduct online research


• Manage incoming/outgoing calls and ensure smooth communication flow

Organizing & Documentation


• Maintain and organize files, reports, and documents (online & offline)


• Ensure easy retrieval, accuracy, and confidentiality

Calendar & Schedule Management


• Manage Director's calendar, fix meetings, coordinate appointments


• Handle itineraries and travel planning efficiently

Administrative Support


• Reduce the Director's workload by managing routine and personal tasks


• Proactively identify what needs attention and take charge


Desired Skills & Qualities

We are looking for someone who is:


• Truthful, honest, and committed


• Extremely strong in FOLLOW-UPS


• Excellent in time management


• Polite, professional, and presentable


• Able to maintain confidentiality & integrity


• Skilled in MS Office (especially Excel)


• Strong in English communication


• Good with negotiation and coordination


Qualifications


• 2–5 years of experience in Secretarial / Admin / Office Coordination roles


• Graduate (preferably from a secretarial college)


• Female candidates only


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