Procurement Coordinator

2 weeks ago

Gurgaon, Haryana, India Avi-Spl Full time ₹ 12,00,000 - ₹ 24,00,000 per year


Long Description

Day-To-Day Responsibilities:


• Partner with project teams to oversee the delivery of goods and services to ensure they are delivered and executed in alignment with the project plan

• Manage material cost/risk through a number of methods including price negotiation and alternative sourcing as required

• Responsible for submission of orders into the finance system to facilitate procurement of goods and services thru the corporate procurement team

• Identify, research and resolve discrepancies with any existing purchase orders

• Coordination with the corporate procurement team for any changes required of existing purchase orders including cancellation

• Responsible for processing all drop ship invoices


• Verify invoices against Purchase Orders and receive orders in our accounting system

• Assist with the follow up of for the status of Purchase Orders

• Assist with the web help desk

• Responsible for cancelling purchase orders, changing addresses on order, creating fixed asset order, and ordering supplies for a branch

• Support other Procurement team members as time permits or when requested to by the Procurement Manager

• Ensure that all drop ship invoices are processed in timely manner

• Identifies, researches, and resolves discrepancies between invoices and purchase orders

• Contact vendors as needed to resolve any issues and respond to their inquiries

• Obtain accurate serial numbers from invoice or by contacting vendor

• Ensure that accurate serial numbers are entered for all appropriate products

• Assist with drop ship invoice preparations and audit process as needed

• Contribute to improving process workflows and maintaining system administration

• Assist Procurement team with any special projects as requested

Other duties assigned as needed

Skills & Abilities:

• Communicate and interact with internal employees, clients and colleagues in a professional and timely manner

• Self-starter capable of working independently and ensuring to meet deadlines

• Excellent communication and interpersonal skills, both verbal and written

• Ability to balance multiple tasks with changing priorities

• Excellent structured problem-solving skills

• Demonstrate time management skills with attention to detail

Education and/or Experience:


• Minimum of 4-year degree or comparable industry experience in supply chain or related field

• 5+ years of logistics operations experience preferred

• Demonstrated experience understanding and executing supply chain strategies, resulting in exceeding business targets


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