Senior HR Administrator

Easyship is revolutionizing logistics for eCommerce. With our all-in-one cloud based shipping software, businesses of all shapes and sizes have the tools needed to scale globally. At Easyship we believe in accelerating borderless commerce. We're proud that a diversity of small business owners, crowdfunding campaigns, and global brands trust Easyship as their gateway to the world. To learn more about us click here.

Job Title: Senior HR Administrator

Reports to: Head of HR

Location: Bangalore (Onsite)

Work Allocation: Monday-Friday (UK Shift)

Role Overview:

We are seeking a proactive and detail-oriented Senior HR Administrator to manage a wide range of administrative and HR-related tasks to ensure teams are supported and can work efficiently. This role requires a professional who can seamlessly handle employee experience, maintain office infrastructure, ensure compliance with statutory requirements, and contribute to building a positive work culture.

Key Responsibilities:

• Manage end-to-end employee lifecycle: onboarding, induction, documentation, exit process
• Coordinate background checks, onboarding documentation and other pre-employment requirements. You will own the onboarding administration, ensuring a first-class employee experience
• Maintain HR records, including employee files, attendance, leaves, and database updates
• Support the preparation of reports, presentations, and other official documents
• Assist in organising people-related initiatives, such as engagement programs, training sessions, and company events
• Serve as the first point of contact for employees, being proactive in finding answers and solutions, providing timely responses, escalating when needed and ensuring a positive employee experience
• Organise and coordinate business trips, internal/external meetings, and events
• Ensure compliance with local labor laws, HR policies, and statutory regulations
• Maintain confidentiality of employee information and sensitive company data
• Identify and implement opportunities to improve and enhance HR processes, aiming for continuous improvement
• Oversee daily office operations and facility management (cleanliness, maintenance, utilities, repairs)
• Manage office supplies, inventory, vendor coordination, and procurement and liaise with vendors and service providers
• Maintain office infrastructure, ensure adherence to health and safety regulations
• Act as the main contact for visitors, building passes, facilities issues, and landlord liaison

Qualifications:

• Bachelor's degree in HR, Business Administration, Commerce, or a related field is preferred but not mandatory.
• 3-5 years of experience in HR Operations / Administration roles.
• Prior experience in a multinational or mid-size corporate environment is preferred.

What will you bring:

• The ideal candidate will be highly organised, detail-oriented, and able to balance multiple priorities while fostering a positive and collaborative work environment
• Strong communication and interpersonal skills
• Strong hands-on experience with Excel/Google Sheets and data management is essential
• Ability to handle confidential information with discretion and be aware of the dangers of data leaks and how this can affect company culture
• Ability to work independently and collaboratively as part of a team
• Flexibility to adapt to changing priorities and deadlines
• Prior experience working across time zones or with international teams is a plus
• Ability to drive positive employee relations and monitor organizational health

What you'll get:

• Competitive Equity Package: Earn more than just a competitive salary. Receive equity shares to gain wealth as the company grows.
• Generous Vacation Policy: We think time off is essential… and we encourage it
• Complimentary Meal Benefits: Fuel your day with a daily meal allowance delivered as Zomato digital coupons—fresh, tasty options right at the office. Bon appétit 
• Duvet Day: Perfect for those cold winter days, when you don't want to escape the warmth of your bed
• Mental Health Day: You deserve a day off A chance to recharge and enjoy 'Me Time'
• 4 weeks of 'Work from Anywhere': Whether you're working from the beautiful beaches in the Bahamas or by the fireplace on your ski trip in Switzerland - just make sure to send us a picture
• Professional Development: We're here to help you hit your career goals to help get you where you want to be.

Headquartered in London with offices in New York, Hong Kong, Singapore, Melbourne, Toronto, Bangalore and Taipei – our team is global and growing. We encourage you to apply if a challenge excites you. Come and join the Easyship team

Easyship is an equal opportunity employer. We make all employment decisions—recruiting, hiring, pay, benefits, training, promotion, leave, and separation—based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, veteran or military status, citizenship, or any other characteristic protected by law.