Executive Assistant to Chief Technical Officer

Executive Assistant to Chief Technical Officer

Location:
Navi Mumbai – Corporate Office

Experience:
4–6 Years

Industry:
IT / Technology / Research & Development - only

Employment Type:
Full-Time | On-site

About GloPort PhotoniX Innovations Pvt. Ltd.

Gloport Photonix Innovations Pvt. Ltd.
is a deep-tech startup pioneering next-generation
photonics-based diagnostic technologies
aimed at transforming global healthcare. Our focus lies in developing non-invasive, real-time detection solutions that merge
science, engineering, and innovation
to redefine medical diagnostics.

We're driven by four core values:
Innovation, Integrity, Impact, and Excellence
— and we're looking for individuals who share this passion for creating meaningful change.

Role Overview

We are seeking a
highly organized, tech-savvy, and resourceful Executive Assistant
to provide dedicated support to our
Chief Technology Officer (CTO)
.

This role calls for a professional who is
detail-oriented, strong in communication and presentation development (PPT/Decks), and comfortable working in a high-energy, research-driven environment
. The ideal candidate will bring experience from the
IT or technology sector
, supporting senior leadership, managing complex schedules, and preparing impactful technical presentations.

Key Responsibilities

Executive Assistance

• Serve as a trusted partner to the CTO by managing day-to-day priorities, meetings, communications, and confidential matters.
• Coordinate and organize complex calendars, appointments, and travel itineraries efficiently.
• Prepare
  high-quality PowerPoint presentations, executive decks, reports, and technical briefs
  —ensuring clarity, precision, and professional design.
• Support the CTO in meeting preparation—collating data, drafting agendas, and ensuring timely documentation of
  Minutes of Meeting (MoM)
  and follow-ups.
• Maintain organized filing and documentation systems (digital and physical), ensuring confidentiality and version control.
• Interface with internal teams, clients, research collaborators, and external stakeholders on behalf of the CTO.
• Draft, proofread, and edit communications, proposals, and technical correspondence as needed.
• Anticipate requirements proactively to ensure seamless execution of CTO's strategic priorities.

Project Coordination

• Support in tracking and reporting on select
  R&D and Technology Projects
  under the CTO's purview.
• Assist in compiling progress dashboards, project trackers, and presentation materials for review meetings.
• Coordinate with cross-functional teams to ensure timely updates and deliverables related to ongoing technical initiatives.

Qualifications & Skills

• Bachelor's degree in
  Engineering, IT, or Business Administration
  ; a
  Master's or MBA
  is an added advantage.
• 4–6 years of experience
  as an
  Executive Assistant
  or
  Technical Coordinator
  supporting senior management—preferably from an
  IT, engineering, or R&D-based organization
  .
• Advanced proficiency in
  MS PowerPoint, Word, Excel
  , and
  Google Workspace
  .
• Strong ability to design and structure professional
  presentations and technical decks
  with clarity and storytelling finesse.
• Excellent written and verbal communication skills.
• High degree of discretion, professionalism, and time management.
• Ability to multitask, prioritize effectively, and maintain composure in a fast-paced environment.
• Exposure to
  technical or R&D workflows
  will be considered a strong advantage.

Why Join Gloport Photonix

• Work closely with visionary leaders at the intersection of
  technology, innovation, and healthcare
  .
• Contribute directly to pioneering work in
  photonics and advanced diagnostics
  .
• Enjoy a dynamic, growth-oriented environment that values initiative and ownership.
• Be part of a mission that blends
  deep technology with human impact
  .

Join GloPort PhotoniX and help us engineer the future of healthcare—powered by light, driven by purpose.