Administrative Assistant

2 weeks ago

Gurgaon, Haryana, India Visara Partners Full time ₹ 8,00,000 - ₹ 12,00,000 per year

JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT

Responsibilities:

  • Experience on Data entry and data Management of Salesforce is mandatory
  • Must have experience preferably from Professional Services organization
  • Coordinate all travel arrangements. Be proactive in meeting travellers' needs as schedules change.
  • Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
  • May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing.
  • Draft, prepare and review documents on behalf of supported staff, as requested.
  • Review, prepare & submit expense reports in a timely and accurate manner according to company policy.
  • Seek ways to improve efficiency; identify challenges, provide ideas for solutions, and solicit assistance for resolution.
  • Data Management- example: handle accruals, providing deliverables, invoicing, and entering/clearing conflict checks
  • Track progress and relevant information pertaining to engagements under the guidance of the officer(s).
  • Conduct directed internet-based research and summarize findings in an organized manner.
  • Determine needs of the group and set up and maintain various office files, logs, listings, and manuals.
  • Prioritize and manage the completion of projects in an efficient and timely manner.
  • Makes copies and scans of correspondence or other printed matter.
  • Maintain a well-organized file system conducive to the needs of the business lines.
  • Performs related duties as assigned.
  • Generation of various reports / MIS on need basis Requirements:
  • Excellent administrative and word processing skills.
  • Must be proactive and a self-starter.
  • Applied advanced knowledge of Outlook, Word, PowerPoint and Excel, Access(Windows)
  • Strong communication skills and eye for detail.
  • Strong interpersonal skills, ability to work with all levels of staff members and varied work styles.
  • Excellent problem-solving skills. Must be able to find solutions with minimal direction.
  • Possess outstanding organizational skills
  • Possess analytical ability to gather and summarise data for reports.
  • Capable of utilizing discretion in managing confidential or sensitive information.
  • Be a team player, dealing effectively with co-workers and internal clients at all levels.
  • Must be detail oriented.
  • Ability to work in a high paced environment that requires multi-tasking.
  • 2-3 years similar progressive experience required.
  • Looking forward to overall experience range from 4 - 8 years.
  • Excellent communication skills are mandatory.

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