
Personal Secretary for CEO
5 days ago
Administrative Support
- Managing schedules: Organize, plan, and manage appointments, meetings, and events, ensuring that the employer's time is effectively used.
- Email and correspondence: Monitor, prioritize, and respond to emails and letters on behalf of the employer. Draft replies or manage communications.
- Phone management: Screen and handle phone calls, ensuring urgent matters reach the employer and routine inquiries are handled efficiently.
Document management: Maintain and organize important documents, files, and records (both physical and digital).
Travel Arrangements
Booking travel: Arrange flights, accommodations, and transportation for business and personal trips.
- Travel itineraries: Prepare detailed travel itineraries, ensuring that all necessary details (meetings, flights, accommodations) are accounted for.
Visa and passport coordination: Assist with the preparation of necessary travel documentation.
Meeting and Event Coordination
Meeting organization: Schedule and organize meetings, including preparing agendas, arranging meeting spaces, and ensuring necessary materials are ready.
- Minute-taking: Take detailed notes or minutes during meetings, ensuring important points and follow-up actions are captured.
Event planning: Assist in the planning and coordination of events, both personal (e.g., birthdays, anniversaries) and professional (e.g., conferences, business lunches).
Communication Management
Liaison duties: Act as a point of contact between the employer and employees, clients, and other external parties.
Follow-ups: Ensure timely follow-ups on important matters or tasks assigned by the employer.
Personal Errands
Running errands: Assist with personal errands such as shopping, scheduling appointments (e.g., medical), or managing household needs.
Personal support: Help manage personal projects or activities that the employer may have, such as charity work or community engagements.
Research and Reporting
Information gathering: Conduct research on various topics as required (e.g., business trends, competitors, travel options, suppliers).
Report preparation: Summarize findings into clear reports or presentations for the employer's use.
Confidentiality and Discretion
Handling sensitive information: Manage confidential information, including business plans, financial data, and personal matters, with discretion and professionalism.
Project Management
Coordinating projects: Assist with special projects, ensuring deadlines are met and tasks are completed effectively.
Tracking progress: Monitor the status of projects and provide updates to the employer on key milestones or challenges.
Financial Management
Budgeting: Help with personal or departmental budgets, including tracking expenses, reconciling invoices, and ensuring timely payments.
Financial reporting: Prepare expense reports, track reimbursements, and ensure the proper documentation of financial activities.
Miscellaneous Duties
Office supplies: Ensure that the office or workspace is adequately stocked with supplies and that equipment is in good working order.
- Adaptability: Be prepared to handle a wide range of requests that may come up, often requiring a flexible and adaptable approach.
Skills Required for a Personal Secretary:
- Strong organizational and multitasking skills
- Excellent communication (verbal and written)
- Discretion and trustworthiness
- Proficiency in office software (e.g., Microsoft Office, email platforms)
- Attention to detail
- Problem-solving abilities
- Time management skills
Job Type: Full-time
Pay: Up to ₹30,000.00 per month
Benefits:
- Provident Fund
Experience:
- Personal Secretary: 2 years (Preferred)
Language:
- English (Preferred)
Work Location: In person
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