Personal Secretary for CEO

Administrative Support

• Managing schedules: Organize, plan, and manage appointments, meetings, and events, ensuring that the employer's time is effectively used.
• Email and correspondence: Monitor, prioritize, and respond to emails and letters on behalf of the employer. Draft replies or manage communications.
• Phone management: Screen and handle phone calls, ensuring urgent matters reach the employer and routine inquiries are handled efficiently.

• Document management: Maintain and organize important documents, files, and records (both physical and digital).

• Travel Arrangements

• Booking travel: Arrange flights, accommodations, and transportation for business and personal trips.

• Travel itineraries: Prepare detailed travel itineraries, ensuring that all necessary details (meetings, flights, accommodations) are accounted for.

• Visa and passport coordination: Assist with the preparation of necessary travel documentation.

• Meeting and Event Coordination

• Meeting organization: Schedule and organize meetings, including preparing agendas, arranging meeting spaces, and ensuring necessary materials are ready.

• Minute-taking: Take detailed notes or minutes during meetings, ensuring important points and follow-up actions are captured.

• Event planning: Assist in the planning and coordination of events, both personal (e.g., birthdays, anniversaries) and professional (e.g., conferences, business lunches).

• Communication Management

• Liaison duties: Act as a point of contact between the employer and employees, clients, and other external parties.

• Follow-ups: Ensure timely follow-ups on important matters or tasks assigned by the employer.

• Personal Errands

• Running errands: Assist with personal errands such as shopping, scheduling appointments (e.g., medical), or managing household needs.

• Personal support: Help manage personal projects or activities that the employer may have, such as charity work or community engagements.

• Research and Reporting

• Information gathering: Conduct research on various topics as required (e.g., business trends, competitors, travel options, suppliers).

• Report preparation: Summarize findings into clear reports or presentations for the employer's use.

• Confidentiality and Discretion

• Handling sensitive information: Manage confidential information, including business plans, financial data, and personal matters, with discretion and professionalism.

• Project Management

• Coordinating projects: Assist with special projects, ensuring deadlines are met and tasks are completed effectively.

• Tracking progress: Monitor the status of projects and provide updates to the employer on key milestones or challenges.

• Financial Management

• Budgeting: Help with personal or departmental budgets, including tracking expenses, reconciling invoices, and ensuring timely payments.

• Financial reporting: Prepare expense reports, track reimbursements, and ensure the proper documentation of financial activities.

• Miscellaneous Duties

• Office supplies: Ensure that the office or workspace is adequately stocked with supplies and that equipment is in good working order.

• Adaptability: Be prepared to handle a wide range of requests that may come up, often requiring a flexible and adaptable approach.

Skills Required for a Personal Secretary:

• Strong organizational and multitasking skills
• Excellent communication (verbal and written)
• Discretion and trustworthiness
• Proficiency in office software (e.g., Microsoft Office, email platforms)
• Attention to detail
• Problem-solving abilities
• Time management skills

Job Type: Full-time

Pay: Up to ₹30,000.00 per month

Benefits:

• Provident Fund

Experience:

• Personal Secretary: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person