Personal Secretary for CEO

7 days ago


Salem, Tamil Nadu, India Jobbycart technologies private limited Full time ₹ 3,60,000 - ₹ 14,40,000 per year

Administrative Support

  • Managing schedules: Organize, plan, and manage appointments, meetings, and events, ensuring that the employer's time is effectively used.
  • Email and correspondence: Monitor, prioritize, and respond to emails and letters on behalf of the employer. Draft replies or manage communications.
  • Phone management: Screen and handle phone calls, ensuring urgent matters reach the employer and routine inquiries are handled efficiently.
  • Document management: Maintain and organize important documents, files, and records (both physical and digital).

  • Travel Arrangements

  • Booking travel: Arrange flights, accommodations, and transportation for business and personal trips.

  • Travel itineraries: Prepare detailed travel itineraries, ensuring that all necessary details (meetings, flights, accommodations) are accounted for.
  • Visa and passport coordination: Assist with the preparation of necessary travel documentation.

  • Meeting and Event Coordination

  • Meeting organization: Schedule and organize meetings, including preparing agendas, arranging meeting spaces, and ensuring necessary materials are ready.

  • Minute-taking: Take detailed notes or minutes during meetings, ensuring important points and follow-up actions are captured.
  • Event planning: Assist in the planning and coordination of events, both personal (e.g., birthdays, anniversaries) and professional (e.g., conferences, business lunches).

  • Communication Management

  • Liaison duties: Act as a point of contact between the employer and employees, clients, and other external parties.

  • Follow-ups: Ensure timely follow-ups on important matters or tasks assigned by the employer.

  • Personal Errands

  • Running errands: Assist with personal errands such as shopping, scheduling appointments (e.g., medical), or managing household needs.

  • Personal support: Help manage personal projects or activities that the employer may have, such as charity work or community engagements.

  • Research and Reporting

  • Information gathering: Conduct research on various topics as required (e.g., business trends, competitors, travel options, suppliers).

  • Report preparation: Summarize findings into clear reports or presentations for the employer's use.

  • Confidentiality and Discretion

  • Handling sensitive information: Manage confidential information, including business plans, financial data, and personal matters, with discretion and professionalism.

  • Project Management

  • Coordinating projects: Assist with special projects, ensuring deadlines are met and tasks are completed effectively.

  • Tracking progress: Monitor the status of projects and provide updates to the employer on key milestones or challenges.

  • Financial Management

  • Budgeting: Help with personal or departmental budgets, including tracking expenses, reconciling invoices, and ensuring timely payments.

  • Financial reporting: Prepare expense reports, track reimbursements, and ensure the proper documentation of financial activities.

  • Miscellaneous Duties

  • Office supplies: Ensure that the office or workspace is adequately stocked with supplies and that equipment is in good working order.

  • Adaptability: Be prepared to handle a wide range of requests that may come up, often requiring a flexible and adaptable approach.

Skills Required for a Personal Secretary:

  • Strong organizational and multitasking skills
  • Excellent communication (verbal and written)
  • Discretion and trustworthiness
  • Proficiency in office software (e.g., Microsoft Office, email platforms)
  • Attention to detail
  • Problem-solving abilities
  • Time management skills

Job Type: Full-time

Pay: Up to ₹30,000.00 per month

Benefits:

  • Provident Fund

Experience:

  • Personal Secretary: 2 years (Preferred)

Language:

  • English (Preferred)

Work Location: In person



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