Executive Secretary

Title: Executive Secretary / Administrative Professional

Location: Bangalore/Salem

**Job Type**: Full-Time

Experience: Fresher

**Salary**: Negotiable

Job Summary:
Key Responsibilities:
Administrative Support:

- Manage complex calendars and schedule meetings for executives
- Arrange travel, prepare itineraries, and manage expense reports

Documentation and Record-Keeping:

- Create, edit, and maintain various documents including reports, presentations, and spreadsheets
- Develop and maintain an efficient digital filing system
- Prepare and distribute meeting minutes with high accuracy
- Draft and proofread business communications

Technology and Systems Management:

- Maintain and update databases and contact management systems
- Assist in implementing new technologies to improve office efficiency
- Troubleshoot basic IT issues and liaise with IT support when necessary

Project Coordination:

- Assist in coordinating projects and tracking deadlines
- Prepare and distribute project-related documents and reports
- Facilitate communication between team members and stakeholders

Office Management:

- Maintain office supplies inventory and place orders as needed
- Coordinate with vendors and service providers
- Assist in organizing company events and meetings

Data Analysis and Reporting:

- Compile and analyze data for various reports
- Create visually appealing presentations and info graphics
- Generate regular performance reports using data visualization tools

Qualifications:

- Bachelor's degree in Business Administration, Information Technology, or related field
- 3-5 years of experience in an administrative role, preferably in a tech-oriented environment
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with project management software (e.g., Asana, Trello, JIRA)
- Familiarity with data analysis and visualization tools (e.g., Tableau, Power BI)
- Knowledge of cloud-based file sharing and collaboration platforms (e.g., Google Workspace, Dropbox)
- Excellent typing speed and accuracy (minimum 70 WPM) or proficient in AI Tools
- Strong understanding of digital security practices

Technical Skills:

- Proficiency in using content management systems (CMS)
- Experience with video conferencing platforms (Zoom, Microsoft Teams, etc.)
- Basic understanding of HTML and web editing
- Familiarity with social media management tools
- Knowledge of digital note-taking and organization apps (e.g., Evernote, OneNote)

Personal Attributes:

- Exceptional attention to detail and accuracy
- Strong written and verbal communication skills
- Ability to quickly adapt to new technologies and software
- Proactive problem-solver with a can-do attitude
- Excellent time management and multitasking abilities
- Discretion in handling confidential information
- Customer-service oriented with a professional demeanor

Pay: From ₹25,000.00 per month

Schedule:

- Day shift

Work Location: In person