Executive - Assistant Manager - Accounts and Finance

Role & responsibilities

A. MIS & Financial

a. Book Closure Coordinate with unit Controllership team, FDs and ensuring timely accounting of all invoices, preparing prepaid & provisions trackers and passing required JVs in NAV. Closing books of accounts of respective units within timelines provided.

b. MIS- Coordinating with FDs and unit team and preparing the monthly MIS of respective units.

B. Doctor Payout- Collating the required inputs from HIS, OT LDR Register, doctors agreement and preparing the doctors payout working. Discussing the same with FD and Corporate team to finalise the same.

C. Accounts Payable- Ensuring timely accounting of vendor invoices, coordinating with Unit Finance executives and corporate treasury function to release payments to vendors within credit period.

D. Accounts Receivable & Revenue Reconciliation

a. Revenue reconciliation Coordinate with unit finance executives and ensure FMs and Reconcile Credit billing flowing to Navision as AR Invoice with HIS bill register

Reconcile the Cash collection & Revenue and ensure that all the bills are settled, revenue correctly accounted

a. and corresponding receipts is accounted.

b. Providing the reconciliation and details of IP/OP Cash Collection Control Account- Ensure that this reflects only the deposits from patients admitted in hospital.

c. Get the Receipt entries prepared by associates in excel upload file, review the same for correctness and upload these entries to Navision.

d. Provide Debtors Ageing Report from Navision.

B. Treasury & Bank Reconciliation-

a. Reconcile cash collection/receivable accounts

b. Coordinate with AR/AP team and ensure all the receipts/payment entries, as appearing in bank statements, are accounted in Navision.

c. Ensure that unit finance team prepares the BRS at unit level for all bank accounts operated tagged to respective units.

d. Ensure all clearing accounts balances are periodically cleared to facilitate book close process

e. Providing details of write off / write back with required justification.

f. Get Cash Card Reco from all the units, and ensure that unit finance executives prepare consolidated collection tracker for all centers and send to corporate finance team.

g. Ensure that unit team Collect Cash deposit slips from different centers and match with CMS report.

h. Ensure that Cash collected and deposited matches with Collection Summary from Insta HMS. Follow up for mismatch in cash deposit

i. Review unreconciled collection accounts and follow up with units as necessary

C. IP Billing

1)Daily review of overall running of billing function of the unit:-

a. New admission and discharges for the previous day

b. Planned discharges for the day- Bill updation status.

A. MIS & Financial

a. Book Closure Coordinate with unit Controllership team, FDs and ensuring timely accounting of all invoices, preparing prepaid & provisions trackers and passing required JVs in NAV. Closing books of accounts of respective units within timelines provided.

b. MIS- Coordinating with FDs and unit team and preparing the monthly MIS of respective units.

B. Doctor Payout- Collating the required inputs from HIS, OT LDR Register, doctors agreement and preparing the doctors payout working. Discussing the same with FD and Corporate team to finalise the same.

C. Accounts Payable- Ensuring timely accounting of vendor invoices, coordinating with Unit Finance executives and corporate treasury function to release payments to vendors within credit period.

D. Accounts Receivable & Revenue Reconciliation

a. Revenue reconciliation Coordinate with unit finance executives and ensure FMs and Reconcile Credit billing flowing to Navision as AR Invoice with HIS bill register

b. Reconcile the Cash collection & Revenue and ensure that all the bills are settled, revenue correctly accounted and corresponding receipts is accounted.

c. Providing the reconciliation and details of IP/OP Cash Collection Control Account- Ensure that this reflects only the deposits from patients admitted in hospital.

d. Get the Receipt entries prepared by associates in excel upload file, review the same for correctness and upload these entries to Navision.

e. Provide Debtors Ageing Report from Navision.

E. Treasury & Bank Reconciliation-

a. Reconcile cash collection/receivable accounts

b. Coordinate with AR/AP team and ensure all the receipts/payment entries, as appearing in bank statements, are accounted in Navision.

c. Ensure that unit finance team prepares the BRS at unit level for all bank accounts operated tagged to respective units.

d. Ensure all clearing accounts balances are periodically cleared to facilitate book close process

e. Providing details of write off / write back with required justification.

f. Get Cash Card Reco from all the units, and ensure that unit finance executives prepare consolidated collection tracker for all centers and send to corporate finance team.

g. Ensure that unit team Collect Cash deposit slips from different centers and match with CMS report.

h. Ensure that Cash collected and deposited matches with Collection Summary from Insta HMS. Follow up for mismatch in cash deposit

i. Review unreconciled collection accounts and follow up with units as necessary

F. IP Billing

1)Daily review of overall running of billing function of the unit:-

a. New admission and discharges for the previous day

b. Planned discharges for the day- Bill updation status.

c. Billing pending with reason thereof

d. Patient Overdue amount & Collection follow up remarks for previous day. Review revenue and collection of previous day- OP, IP and Pharmacy

e. Check if all the bills are signed off by incharge before handing over to customer.

2) Approval in Akhil - Providing approval for Refund, bill cancellation, receipt correction etc as per billing policy along side the GRM

3) Ensuring adherence to Billing Policy by IP billing department and notifying to FD & Corporate Finance in case of deviation

4) Periodically review the tariff master along with billing incharge and request Corporate team for updation / correction if required. To be aware of all the new service creation in the unit. Ensure proper terms condition is mentioned in customer communication ie 9 Divine Package, Vaccicare Package, Health Check up package, advances (refundable/ non refundable) etc.

5) Handling the Internal and External Audit along with billing incharge.

6) Review of long outstanding Customer Deposit and discussing with FD for possibilities of billing and refund. Radom or surprise check of bills In-patients.

7) Weekly review of Credit billing- Claim Dispatch Tracker/ TAT, Documentation, communication with TPA/ Medverve and receivable position of the unit.

The above JD is to suit the role of Unit Finance manager. However, the candidate may be placed on other suitable role at corporate office on mutual discussion.