Executive Assistant To Chief Executive Officer

Job Description Executive Assistant to CEO

Employment Type: Full-Time

Location: Gurugram, India

Work Mode: Work from Office | 6-day Work Week

Experience: 3 6 years

About Infinite Locus

We are a Technology Services Consulting firm, dedicated to helping our customers navigate their Product and Engineering landscape by implementing simplified processes, effective technologies, and scalable architectures. We aim to streamline TCO over time, enabling agile and continuous innovation for our clients. We are a boutique consulting group with a focus on digital and enterprise solutions and are committed to delivering meaningful outcomes for a wide range of industries.

About the Role

We are looking for a sharp, proactive, and high-integrity Executive Assistant to support our CEO in a fast-paced, high-growth environment. This is not just an administrative role its a strategic support function that requires you to anticipate needs, solve problems before they escalate, and enable the CEO to operate at peak efficiency.

The ideal candidate is someone who thrives in ambiguity, has a bias for action, and demonstrates complete ownership over their responsibilities. If you have a knack for staying two steps ahead, juggling complex schedules, managing sensitive information, and navigating dynamic situations with grace and professionalism, wed love to meet you.

Key Responsibilities

• Calendar & Schedule Management:

Own the CEOs calendar with precision schedule, prioritize, and reschedule meetings, ensuring optimal use of time. Proactively anticipate conflicts and propose solutions.

• Meeting Coordination & Follow-ups:

Organize internal and external meetings, ensure agendas are prepped, attendees are aligned, and outcomes are captured with clear action items.

• Communication Management:

Serve as the first point of contact for internal and external stakeholders engaging with the CEO. Draft, review, and manage communication on behalf of the CEO.

• Travel & Logistics:

Plan and manage travel itineraries, accommodation, and logistics with meticulous attention to detail and contingency planning.

• Documentation & Reporting:

Maintain and organize confidential files, presentations, and reports. Prepare briefing documents as needed.

• Expense & Admin Support:

Process reimbursements, expense reports, and oversee the smooth running of day-to-day executive admin tasks.

• Time Management & Prioritization:

Help the CEO stay focused on priorities by filtering requests, flagging urgent items, and acting as a gatekeeper.

• Project Support:

Assist in special projects, strategic initiatives, or high-stakes coordination efforts that require cross-functional collaboration.

Who You Are

• A self-starter who takes initiative, owns outcomes, and doesn't wait to be told what to do
• Highly organized, meticulous, and thrives on structure
• Discreet and trustworthy, with a track record of handling confidential information responsibly
• Excellent at multitasking, with a calm head and strong judgment in high-pressure situations
• An articulate communicator — professional, thoughtful, and crisp in written and verbal communication
• Comfortable with extended and flexible working hours, as per the CEO's schedule
• Someone who takes pride in enabling others to succeed

Qualifications & Requirements

• 3–6 years of experience in a similar role (supporting a CEO, CXO, or Founder preferred)
• Strong proficiency with Microsoft tools (Outlook, Calendar, Docs, Sheets, Slides), Zoom, WhatsApp, and project management tools (Notion, Trello, etc.)
• Excellent written and verbal English
• Bachelor's degree in any discipline (additional certifications in administration or communication are a plus)

Why Join US?

• Be part of a high-growth, mission-driven company
• Work alongside passionate, high-performing teams that value ownership and excellence
• Play a critical role in enabling leadership at the highest level
• Thrive in a culture that values trust, transparency, and action

Note: This role is 100% in-office at our Gurugram HQ. Remote or hybrid is not applicable due to the nature of the role.