Back Office Executive

7 hours ago


Vadodara, Gujarat, India Vilas Transcore Full time ₹ 1,44,000 - ₹ 1,80,000 per year

Job Title: Back Office Executive

Location : Vadodara

Job Summary:

We are seeking a detail-oriented and proactive Back Office Executive with experience in transportation and logistics operations. The ideal candidate should be capable of handling multiple tasks efficiently, supporting front-line operations, and ensuring smooth backend coordination for fleet, documentation, and communication tasks.

Key Responsibilities:

  • Transportation Coordination:
  • Monitor and track fleet movement and trip schedules.
  • Coordinate with drivers, transport vendors, and dispatch teams.
  • Maintain records of vehicle usage, fuel, and maintenance.
  • Documentation & Data Management:
  • Prepare and maintain transport-related documentation such as LR (Lorry Receipts), PODs, invoices, delivery challans, etc.
  • Update transport and logistics data in ERP/Excel systems.
  • Ensure timely and accurate reporting to management.
  • Multitasking & Administrative Support:
  • Handle inbound and outbound communication (email/calls) with clients, vendors, and internal teams.
  • Assist in inventory and warehouse coordination when required.
  • Manage schedules, reports, and assist in compliance tasks.
  • Issue Resolution:
  • Assist in resolving transport-related issues such as delays, route mismatches, or document discrepancies.
  • Coordinate with stakeholders to ensure customer satisfaction and timely delivery.

Key Skills & Requirements:

  • Proven experience (1+ years) in a transportation/logistics back-office role.
  • Strong multitasking and organizational skills.
  • Proficient in MS Office (especially Excel, Word) and basic ERP tools.
  • Familiarity with transport documentation and operations workflow.
  • Good communication skills – written and verbal.
  • Ability to work under pressure and meet deadlines.
  • Diploma or Bachelor's Degree in Business, Logistics, or related field preferred.

Job Type: Full-time

Pay: ₹12, ₹15,000.00 per month

Work Location: In person



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