Executive Assistant To Chief Executive Officer

2 days ago

Mumbai, Maharashtra, India Jyoti Structures Full time US$ 90,000 - US$ 1,20,000 per year

The Executive Assistant (EA) will act as the right hand to the CEO, delivering high-quality administrative, analytical, and strategic support. This role requires exceptional organizational skills, utmost discretion, and the ability to handle multiple priorities in a fast-paced EPC business environment. The EA will play a critical role in ensuring smooth communication, enabling effective decision-making, and follow-through on the CEO directives.

Here is the Opportunity to Gain: Strategic exposure to EPC business leadership and key decisions, Fast-paced, high-responsibility role with growth into corporate roles (e.g., Strategy, Project Coordination, or Business Ops) First hand involvement in the company's turnaround and growth journey

Role & responsibilities

1. Strategic Support & Coordination

  • Manage and track the CEOs priorities, goals, and key deliverables across departments.
  • Coordinate cross-functional reviews and ensure timely follow-up on decisions.
  • Support the preparation of board meeting decks, investor presentations, and strategic notes.

2. Calendar & Communication Management

  • Manage the CEOs calendar, meetings, appointments, and travel arrangements.
  • Serve as the first point of contact for internal and external stakeholders.
  • Draft and manage professional communications, emails, and minutes of meetings.

3. Project & Review Facilitation

  • Assist the CEO in tracking project milestones, business KPIs, and strategic initiatives.
  • Collaborate with Project, Finance, SCM, and Design teams to gather relevant inputs.
  • Identify and highlight risks, delays, or red flags in project or operational updates.

4. Confidential Executive Assistance

  • Handle sensitive and confidential information with the highest level of discretion.
  • Maintain accurate records, documentation, and follow-ups on HR, legal, and financial matters as delegated.

5. Special Projects

  • Support special assignments such as digitalization initiatives, process improvements, or market research.
  • Take ownership of CEO-led initiatives requiring coordination across multiple business units.

Preferred candidate profile

  • Masters degree in Business Administration, Engineering, or related field preferred.
  • 5 - 10 years of experience as an Executive Assistant or in a similar role (experience in the EPC/infrastructure domain preferred).
  • Excellent written and verbal communication abilities.
  • Proficiency with office software (e.g., Microsoft Office - Excel, PowerPoint, Word).
  • Strong attention to detail, ability to multitask, and high ownership.
  • Professional discretion and strong emotional intelligence.
  • Excellent coordination, analytical, and follow-up skills.

Attributes:

  • Proactive: Anticipates the needs of the Leader and acts accordingly.
  • Discreet: Handles sensitive information with integrity and discretion.
  • Efficient: Manages time effectively, prioritizing tasks as needed.
  • Adaptable: Adjusts to the ever-changing nature of a Leaders schedule and responsibilities.

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