Officer 1, Corporate Administration

•    To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A

•    To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with.

•    To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures.

•    To build, develop and maintain partnerships with Operation teams in Luxembourg

•    To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed.

Core Responsibilities:

•    Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A.

•    Acts as a point of contact for daily operations on complex clients

•    Assist with the audit process, Attend board and shareholders meetings

•    Finalise board minutes, prepare complex board packs

•    Review board minutes of more junior team members

•    Prepare and review RCS, RBO, UBO and other related documents

•    Review of bank account opening forms

•    Coordinate with the Lux FCS and Payment team on payments processing

•    Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments 

•    Conduct/review Compliance File Review (CFRs) of Client files

•    Assists on client onboarding processes.

•    Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team

•    Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager 

•    To be able to effectively communicate and relate with various stakeholders of the team.  Maintains and enhances relationships with the FCS team. 

•    Acquire knowledge to become specialists of their designated clients' requirements and deliverables. 

•    Seeks knowledge and expertise for their own professional development.

•    Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists.

Workflow Management:

•    Ensures timesheets are completed daily and accurately filed for all hours worked.

Systems:

•    Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed.

•    Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner.

•    Monitor and ensure that Antrance is properly updated in line with internal guidelines

•    Understands and uses best practice on workflow platform/s.

Risks:

•    Ensures relevant procedures and checklists are adhered to and completed to mitigate errors.

•    Acquires knowledge of risk factors and potential breach.

Key behaviours we expect to see:

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

•    Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders.

•    Courage - Stepping up to address difficult issues, saying what needs to be said.

•    Drives Results - Consistently achieving results, even under tough circumstances.

•    Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

•    Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

•    Decision Quality - Making good and timely decisions that keep the organisation moving forward.