Senior Executive

Job Title: Senior Executive - Accounts Payable

Location: Mumbai

Report to: Head of Finance, Station Satcom

About Station Satcom

Station Satcom is a global connectivity company delivering innovative satellite communication solutions to maritime and remote operations industries. Headquartered in Singapore with a growing presence across international locations, we pride ourselves on delivering seamless, secure, and mission-critical communications to our customers worldwide. Learn more: About Us

Role Overview

We are seeking a skilled and detail-oriented Accounts Payable Executive to manage our end-to-end payables process. This role plays a critical part in ensuring accurate, timely, and compliant financial operations across our global network. The ideal candidate will be experienced in handling international vendor payments, cross-border compliance (GST, TDS, VAT), and proficient with ERP tools like Zoho Books and Zoho Expense. This position will work closely with our finance teams in Mumbai and Singapore to maintain strong financial hygiene and support strategic cash flow management.

Key Responsibilities

· Manage the full Accounts Payable cycle including invoice verification, approval workflows, vendor payments, and reconciliation.

· Process both PO-based and Non-PO-based invoices, ensuring compliance with procurement and finance policies.

· Verify and process international vendor invoices, ensuring accuracy in currency conversions, tax compliance, and approvals.

· Handle intercompany settlements between India, Singapore, and other global entities, ensuring accurate bookkeeping.

· Monitor foreign exchange fluctuations and coordinate with banks or treasury teams for optimized payment processing.

· Ensure full compliance with tax regulations such as GST, TDS (India), and VAT (Singapore) during disbursements.

· Perform rigorous invoice audits, validating key components like vendor details, invoice numbers, tax codes, and descriptions.

· Conduct vendor due diligence for new international vendors, including documentation, banking validations, and compliance checks.

· Manage recurring global payments (e.g., SaaS/cloud subscriptions), ensuring timely renewals and proper expense coding.

· Support the Procure-to-Pay (P2P) process, ensuring control checks at every stage—from purchase requisition to final payment.

· Reconcile accounts payable ledgers across multiple currencies, maintaining accurate records in Zoho Books.

· Assist in preparing for internal and external audits by ensuring clean, traceable, and well-documented payable records.

· Collaborate with global vendors across time zones and cultures, maintaining strong relationships and clear communication.

· Suggest process improvements and support AP automation initiatives to enhance operational efficiency and compliance.

Requirements

· Bachelor's/Master's degree in Accounting, Commerce, or related fields.

· 2–5 years of relevant experience in Accounts Payable, Finance Operations, or Employee Reimbursements.

· Prior experience with Zoho Books and Zoho Expense is highly desirable.

· Strong knowledge of MS Excel and accounting workflows.

· Experience in working with ERP tools, P2P cycles, and international payment protocols.

· Detail-oriented with strong analytical and reconciliation skills.

· Excellent communication skills to coordinate with internal teams and external stakeholders across locations.

· Ability to work independently, maintain confidentiality, and adhere to strict timelines.

Job Types: Full-time, Permanent

Pay: From ₹40,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Schedule:

• Day shift
• Monday to Friday
• Weekend availability

Application Question(s):

• What are the core responsibilities of an Accounts Payable Executive in a multinational organization?
• Explain the difference between a PO-based invoice and a Non-PO invoice. When would each be used in a global organization?
• Describe your process for verifying and approving an international vendor invoice for payment?
• What is Intercompany Settlement and how do you ensure accuracy in a cross-border setup (e.g., India-Singapore transactions)?
• How do you manage foreign currency fluctuations in global payments, and what measures do you take to ensure accurate conversion?
• Compliance is critical. How do you ensure GST/VAT/TDS compliance in both India and Singapore during vendor payouts?
• Name the key components of an invoice and their importance, especially for international vendors?
• What due diligence steps do you follow before initiating an international payment to a new vendor?
• Describe the Procure-to-Pay (P2P) cycle in a multinational environment. What controls are essential in each step?
• How do you ensure timely reconciliation of accounts payable ledgers across multiple currencies and jurisdictions?
• What are common red flags in accounts payable audits, and how do you prepare for internal/external audits?
• How do you build and maintain vendor relationships across time zones and cultural differences?
• How do you handle recurring payments such as cloud services or SaaS subscriptions billed in USD or SGD?
• Which ERP systems and AP tools have you used? Describe any automation or workflow tools you've implemented or worked with?

Work Location: In person

Application Deadline: 30/06/2025