Tender Executive

Job description:

Studying tender documents: Understanding the tender's requirements, scope of work, and qualification criteria

Developing solutions: Creating a strategy and solution to submit a bid that's effective and suitable for the organization

Managing documents: Handling documents from potential suppliers, evaluating pricing, and preparing documentation for the tender

Coordinating with stakeholders: Analyzing tenders, communicating with suppliers, and negotiating terms

Examining proposals: Reviewing proposals and assessing cost efficiency and other risks

Ensuring compliance: Ensuring that tender submissions are in line with customer requirements and follow legal and company requirements

Meeting deadlines: Ensuring that tender submission due dates are met

Empanelment of Govt. and Corporates to get eligible for sales/tender

Attend Installation and Service visits as and when required

Tender Executive – Screening Questionnaire

Basic Fit & Logistics

What is your current CTC?

What is your expected CTC?

What is your notice period?

Are you currently located in Hyderabad or willing to relocate near Uppal Metro Station?

Are you comfortable with occasional travel (to client sites, installations,

or government departments)?

Tender Knowledge & Experience

How many years of experience do you have in tender preparation, bidding, or procurement?

Please describe the types of tenders you have worked on (e.g., government, PSU, corporate).

Have you ever managed the entire tender cycle (from studying documents to submission)? If yes, please give an example.

What are the key points you check first when reviewing a new tender document?

How do you ensure compliance with eligibility criteria (technical, financial, and legal requirements)?

Document & Process Management

What tools or methods do you use to track tender deadlines?

Have you ever prepared pre-bid queries or clarifications to clients? How did it help?

How do you handle vendor/supplier quotations while ensuring cost competitiveness?

Can you explain a situation where you had to negotiate terms with a supplier or client?

Stakeholder Coordination & Communication

How do you communicate with internal teams (sales, finance, operations) during tender preparation?

Give an example of how you managed multiple stakeholders to meet a tight tender deadline.

How comfortable are you with visiting government offices/clients for empanelment or submission follow-ups?

Compliance & Risk Management

What steps do you take to ensure that a tender bid is legally compliant

and aligned with company policies?

Have you faced a situation where a tender bid was rejected? What did you learn from it?

How do you assess and minimize financial or contractual risks in a proposal?

Additional Role-Specific

This role also involves attending installation/service visits occasionally. Are you open to field visits?

How do you balance desk work (documentation) and field work (client visits)?

Technical/Tools Knowledge

Which tools/software are you proficient in for tendering and documentation (e.g., MS Office, eProcurement portals, GEM, SAP)?

Have you worked with online government e-tendering portals (GeM,

CPPP, E-procurement sites)? If yes, which ones?

Scenario-Based Questions

A tender deadline is tomorrow, but you're still waiting on supplier

quotations. What would you do?

You find an error in a submitted tender after the deadline has passed. How will you handle it?

You have two tenders due on the same day. How will you prioritize and manage the workload?

Sales

Job Type: Full-time

Pay: ₹12, ₹20,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement

Work Location: In person