Admin Assistant

• Thane - Maharashtra
• Posted 1 hour ago

LEPRA Society is an organization working for people affected by Leprosy, lymphatic filariasis, TB, HIV/AIDS & other NTDs, and Eye Care and is governed by a board of distinguished individuals from across India.

About Project: EpiC (Meeting Targets and Maintaining Epidemic Control) in India is supporting life-saving activities to maximize HIV testing and treatment for people living with HIV (PLHIV) in the PEPFAR priority state of Maharashtra. EpiC is focused on accelerating and intensifying HIV case detection among hidden and unreached at-risk adults and youth through index testing, enhanced peer outreach approach (EPOA), social network strategies (SNS), and virtual outreach.

LEPRA will work in nine PEPFAR (US President's Emergency Plan for AIDS Relief) priority districts of Maharashtra, namely: Pune, Thane, Nashik, Ahmednagar, Sangli, Satara, Solapur, Kolhapur and Raigad

The position is for immediate employment

The Admin Assistant will support the smooth functioning of project operations by providing administrative, clerical, and logistical assistance. This role is crucial in ensuring effective documentation, coordination, and support to project staff

The Admin Assistant will have the following responsibilities

1. Support in maintaining the books of accounts for the project and manage day to day transactions.

2. Support in recording of all transactions in computer based accounting system (Tally) in accordance with generally accepted accounting practices and ensure proper documentation of all transactions;

3. Ensure timely payment of payment requests from vendors, partner organizations, etc. in connection with all programme related activities.

4. Ensure all bills related to travel, hotel bookings, conferences etc are reviewed and processed for payment on time.

5. Prepare Monthly/Quarterly/ Annual financial reports in the approved manner and suggest corrective actions in case of variances

6. Ensure timely submission of Tax report to FHI

7. Coordinate/ facilitate in internal and external audits on timely basis.

QUALIFICATIONS, EXPERIENCE, AND SKILL-SET

B.Com with 8 years' experience or MBA from a recognized institution with atleast 3 years' experience in Finance management and Administrative functions preferably in an NGO or health sector or in any Global Fund projects.

Skill set required

1. Strong interpersonal and communication in local language.

2. Ability to multitask and work in a team-oriented environment.

3. Commitment to confidentiality, ethical standards, and NGO values.

4. Sensitivity to issues related to HIV/AIDS, gender, and marginalized communities.

5. Demonstrate comprehensive knowledge of Administatration throughout the project life cycle.

6. Support in preparing budgets and reporting formats

7. Support in internal and external audits

8. Good liaison with government departments, banks and other stake holders.

9. Procurement of stationery and other sundry items

10. Maintaining stocks and supply to Projects

11. Coordinate with outside government offices& banks

12. Arranging for submission and collecting documents as per department requirements

13. Travel booking if any

14. Proficiency in verbal and written communication in English

15. Good IT awareness and computer skills.

16. Ability to travel.

Please note that we can communicate only with shortlisted candidates at every stage of the selection process.

Remuneration: Rs 30,000/- Per Month on Consultancy basis

HOW TO APPLY?

If you have the skills and necessary experience and are interested in this position please forward your application along with covering letter and detailed resume in the specified format downloaded from (Get Involved – "career column") to specifying the REF.NO AAEPI871 & Post applied for on or before the due date.

LEPRA Society is an equal opportunity employer.

LEPRA Society's management reserves the right to modify the contents of this position description at any time