Sr. Executive – Purchase

Job Title: Sr. Executive – Purchase

Location: Ambernath, India

Job Type: Fixed-Term Contract – 10 Months

Reporting: Senior Manager – Procurement & Logistics

About Polypeptide Group:

PolyPeptide Group AG and its consolidated subsidiaries ("PolyPeptide") is a specialized Contract Development & Manufacturing Organization (CDMO) for peptide- and oligonucleotide-based active pharmaceutical ingredients. By supporting its customers mainly in pharma and biotech, it contributes to the health of millions of patients across the world. PolyPeptide serves a fast-growing market, offering products and services from pre-clinical to commercial stages. Its broad portfolio reflects the opportunities in drug therapies across areas and with a large exposure to metabolic diseases, including GLP-1. Dating back to 1952, PolyPeptide today runs a global network of six GMP-certified facilities in Europe, the U.S. and India. PolyPeptide's shares (SIX: PPGN) are listed on SIX Swiss Exchange.

Position Overview:

We are seeking a detail-oriented and proactive Sr. Executive – Purchase to manage procurement and export operations for our Ambernath site. This role is critical to ensuring timely and compliant sourcing of materials and services essential to pharmaceutical R&D and manufacturing.

Key Responsibilities:

Export & Logistics Coordination

• Manage commercial and sample export shipments in compliance with DGFT, customs, and pharma export regulations.
• Coordinate with Warehouse, QC, QA, and Sales & Marketing for shipment readiness and documentation.
• Liaise with freight forwarders for quotations, contracts, and local transport arrangements.
• Ensure timely sharing of shipping documents with customers and external testing labs.
• Track shipments and maintain accurate export records for audits and regulatory reviews.

Pharma Procurement Operations

• Process purchase requisitions for lab consumables, production materials, ETP, IT, HR/Admin, and other site needs.
• Negotiate with vendors for competitive pricing, delivery timelines, payment terms, and compliance with pharma-grade standards.
• Prepare comparative statements, purchase orders, and agreements aligned with GMP procurement protocols.
• Maintain vendor records and follow up for timely deliveries and documentation.

Vendor & Material Qualification

• Collaborate with QA, QC, R&D, and Regulatory Affairs for vendor and material qualification.
• Support vendor onboarding in SRM and AX systems as per Polypeptide procedures.
• Facilitate item and vendor creation forms for QA approval and AX updates.

Reporting & Compliance

• Update cost savings and cost avoidance data in SRM.
• Export and validate monthly purchase order data using Qlik for reporting.
• Contribute to sustainability initiatives such as CO₂ Footprint tracking and green procurement practices.

Must-Have Qualifications:

• Graduate/post graduate or related field.
• 3–5 years of experience in pharma procurement and export operations.
• Strong understanding sourcing and documentation.
• Proficiency in ERP systems.
• Excellent negotiation, coordination, and documentation skills.

Preferred Qualifications (Add-ons):

• Experience in handling regulated shipments and customs documentation for APIs and intermediates.
• Familiarity with vendor audits, material specifications, and change control processes.
• Exposure to pharma compliance systems, including ISO 9001, ISO 14001, and EHS standards.

Why Join Us at Polypeptide Group:

Polypeptide Group offers an exciting opportunity to work at the forefront of peptide-based therapeutics, a rapidly growing and innovative segment of the pharmaceutical industry. As a key member of PolyPeptide team, you will have the opportunity to contribute to a company that is dedicated to the success of its clients and the advancement of peptide science. Join us and be part of a global organization that is shaping the future of life-saving therapies.