Executive Assistant – Talent Acquisition

Job Title: Executive Assistant – Talent Acquisition & Site Lead Support

Location: Gurugram, India

Reporting To: Site Lead, India & Head of Talent Acquisition

Role Overview

We are looking for a proactive and highly organized Executive Assistant / Personal Assistant to provide administrative and coordination support to both the Site Lead and Head of Talent Acquisition. The role will be pivotal in ensuring smooth day-to-day operations, efficient time management, and seamless coordination across multiple stakeholders and priorities.

Key Responsibilities

• Calendar & Meeting Management:
• Manage and coordinate calendars, schedule meetings, and ensure effective time prioritization for both the Site Lead and Head of Talent Acquisition.
• Administrative Support:
• Handle routine administrative tasks including invoice tracking, expense follow-ups, coordination with internal and external stakeholders, and acting as a gatekeeper for incoming requests.
• Operational Efficiency:
• Ensure smooth daily operations by managing follow-ups, maintaining documentation, and supporting cross-functional coordination to keep priorities on track.
• Recruitment Coordination (as needed):
• Provide additional support to Talent Acquisition during high-volume periods, including interview scheduling, candidate coordination, and related logistics.

Requirements

• Prior experience in an EA/PA or administrative support role, preferably supporting senior leaders or HR/Talent teams.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail, discretion, and professionalism.
• Proficiency with Microsoft Outlook, Excel, Teams, and other collaboration tools.

Why This Role Matters

This position plays a key role in freeing up leadership bandwidth to focus on strategic priorities by managing day-to-day administrative, operational, and coordination needs efficiently and professionally.

About FNZ

FNZ is a global FinTech firm, transforming the way financial institutions serve their wealth management customers. We partner with banks, insurers and asset managers to help people achieve their financial goals through our unique combination of technology leadership, innovation and asset servicing. Our services enable our clients to provide best-in-class wealth management solutions to financial advisers, end-investors and the workplace. We pride ourselves on creating solutions that are flexible, transparent and scalable, reflecting the latest market, demographic and regulatory trends worldwide. FNZ has experienced exceptional growth in the past decade, both in terms of assets-under-administration and also through the substantial expansion of our international footprint.

Today, we are responsible for over £2 trillion in assets-under-administration, held by around 24 million customers of some of the world's largest financial institutions, including Aviva, Barclays, BNZ, Generali, HSBC, Lloyds Banking Group, National Australia Bank (NAB), Quilter, Santander, UOB, Vanguard, and Zurich.

In total, FNZ partners with over 650 financial institutions across Europe, Asia Pacific, South Africa and North America and we employ around 7000 people worldwide.

The company is owned by a combination of CDPQ-Generation, the unique sustainable equity partnership and FNZ employee shareholders.

Why Join us

• Be part of a highly successful, rapidly growing, global business that is leading the delivery of financial services via cloud computing and partners with some of the world's largest companies.
• Remuneration and career advancement is based on individual contribution and business impact rather than tenure or seniority.
• We provide significant financial rewards for high performing individuals; and we provide global career opportunities for our best employees at any of our offices in the UK, EU, US and APAC.