Project Administrator

2 weeks ago

Pune, Maharashtra, India DNV careers Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Local Unit & Position Description:

  • The Project Administrator reports to the Team Lead, Project Administrator. 
  • The Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. 
  • The Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. 
  • This role delivers services to different regions/ business units within Energy Systems.

Primary tasks of this role:

  • High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
  • Ability to prioritize and deliver timely support requests.
  • Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.
  • Collaborates and communicates regularly with the Project Controller and Project Manager on related items.

System related activities for assigned projects:

  • Project setup and Maintenance in TeamCenter (Including Agreement & Budget).
  • Project setup and Maintenance in Oracle Finance (Including Agreement & Budget).
  • Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM) Draft Invoice Generation.
  • Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.
  • Works with the PC and/or the PM to resolve transactional errors in Oracle.
  • Event entry and processing related to invoicing, and Revenue Recognition.
  • Invoice Processing.
  • Invoice manual revisions to the formatted document, and attachments.
  • Invoice Distribution up to and including Client Portal Entry.
  • Credit Memo approval request, Oracle creation and processing.

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