Front Desk

22 hours ago


Coimbatore, Tamil Nadu, India Loopstream Technologies Full time ₹ 3,00,000 - ₹ 4,50,000 per year

Position Title: Front Desk & Office Support

Exp : 0 to 2 yrs

Location: Nava India, Coimbatore

Work Mode : Work from Office

Working Days: Monday-Friday

Timing: 9am-6pm

  • Walk-in Dates: October 3 and October 4, 2025
  • Walk-in Time: 10:30 AM to 4:00 PM

In This Role You Will

Front Desk & Hospitality

  • Welcome visitors, employees, and partners with warmth and professionalism.
  • Manage visitor logs, access protocols, and security checks.
  • Act as the first point of contact for queries, ensuring a helpful and solution-oriented approach.

Office Administration & Operations

  • Oversee office supplies, housekeeping, pantry services, and workplace cleanliness.
  • Manage documentationscanning, printing, courier dispatch, and shipment tracking.
  • Coordinate travel bookings (flights, hotels, cabs) and prepare travel itineraries.
  • Handle logistics for meetings, workshops, and events including refreshments, materials, and seating.

Facilities & Infrastructure

  • Monitor the daily condition of the office premises, furniture, and fixtures.
  • Ensure preventive maintenance for critical infrastructure (AC, UPS, lifts, generators).
  • Schedule and oversee deep cleaning, pest control, and sanitation activities.
  • Conduct safety inspections and ensure compliance with fire, electrical, and evacuation standards.

Procurement & Vendor Management

  • Collect departmental purchase requests and obtain competitive vendor quotations.
  • Prepare comparative statements, issue purchase orders, and maintain PR/PO registers.
  • Track deliveries, confirm receipt of goods, and maintain inward registers.
  • Ensure stock audits, inventory updates, and compliance with procurement policy.

Reporting & Coordination

  • Submit monthly operations/facilities reports to management.
  • Track and report logs for visitors, inventory, repairs, and asset utilization.
  • Support ad-hoc projects like office de cor, ID revamps, or special workplace initiatives.

Preferred Work Experience

  • Freshers or 0-2 years of relevant experience in front desk, office administration, or facilities management.
  • Hands-on experience in vendor coordination, procurement, or travel bookings.
  • Exposure to corporate events, compliance, or safety management will be an added advantage.
  • Experience in handling multi-vendor environments and working with operations/finance teams preferred. Education Background
  • Bachelors degree in Administration, Business Management, Hospitality, or related disciplines.
  • Certifications in Office Administration, Facility Management, Safety Compliance, or Hospitality will be valued.

Key Skill Set

  • Front Office & Reception Management professional demeanour, ability to greet and assist visitors, manage calls, coordinate meeting room bookings, and maintain a welcoming workplace environment.
  • Strong communication and interpersonal skills to engage confidently with employees, vendors, and visitors.
  • Excellent organizational and multitasking abilities for managing diverse office tasks simultaneously.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and basic office equipment.
  • Vendor management and negotiation skills to handle procurement and service contracts.
  • Problem-solving and decision-making ability, especially in urgent or unexpected situations.
  • Attention to detail in documentation, reporting, and compliance requirements.
  • Knowledge of workplace safety, hygiene, and basic compliance standards.
  • Customer service orientation with a welcoming and professional demeanor.
  • Ability to maintain confidentiality and handle sensitive information responsibly.
  • Time management and prioritization to balance day-to-day tasks with special projects

To Apply - Interested candidates share your CV to

Regards,

Ranjani

HR-Recruiter


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