Front Desk Receptionist

3 days ago

Coimbatore, Tamil Nadu, India Prominance - uPVC Window Systems Full time ₹ 1,20,000 - ₹ 1,80,000 per year

Job Title: Receptionist / Front Desk Representative

Job Summary:

The Receptionist is responsible for managing the front desk and being the first point of contact for the organization. They provide a welcoming environment, manage visitor flow, handle communications, and perform essential administrative support duties to ensure smooth daily operations.

Key Roles & Responsibilities:

Greeting and Visitor Management:

  • Greet and welcome guests, clients, and visitors with a professional and friendly demeanor.
  • Direct visitors to the appropriate person or office.
  • Manage visitor sign-in/logbook and issue temporary access badges as required.
  • Communication Handling:
  • Answer, screen, and forward incoming phone calls using a multi-line phone system.
  • Take messages accurately and ensure they are delivered to the intended recipient in a timely manner.
  • Handle general email and correspondence inquiries politely and professionally.

Administrative Support:

  • Receive, sort, and distribute daily mail, packages, and deliveries.
  • Schedule and manage appointments, meeting rooms, and/or conference room bookings.
  • Assist with various administrative tasks such as filing, data entry, photocopying, scanning, and faxing.
  • Maintain and order office supplies, keeping an accurate inventory.
  • Assist other departments with clerical tasks as needed.

Office Maintenance:

  • Maintain a clean, organized, and presentable reception area at all times.
  • Ensure all necessary reception materials (e.g., forms, brochures) are stocked and easily accessible.

Qualifications and Skills:

Education: Any graduate .

Experience: Proven work experience as a Receptionist, Front Office Representative, or similar role is often preferred.

Key Skills:

  • Excellent verbal and written communication skills.
  • Professional attitude and appearance.
  • Solid organizational and multitasking abilities, with strong attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel).
  • Experience with multi-line phone systems and standard office equipment.
  • Strong customer service and interpersonal skills.
  • Ability to be resourceful and proactive when dealing with issues.
  • Ability to handle sensitive and confidential information with discretion.

Sandhya Nair

Recruitment Manager

Phone Number:

Job Type: Full-time

Pay: ₹10, ₹15,000.00 per month

Benefits:

  • Food provided
  • Health insurance
  • Paid sick time
  • Provident Fund

Work Location: In person

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