Purchase Executive

JOB DESCRIPTION

Job Tittle : Purchase Executive

Qualification: B.E / any Graduate

Experience: 3/4

Department: Purchase

Location: Andheri

About Company: It's a leading manufacturer and exporter of electrical fittings and accessories, established in 1957. We specialize in producing a wide range of high-quality products such as Cable Glands, Cable Lugs & Ferrules, Earth Rods and Accessories, PVC Conduit Accessories, Doorbells, and various Wiring Accessories. Our products are widely used in the power and electrical contracting industry, and we export to several countries including France, Germany, Kenya, Malaysia, Cyprus, and others. With a strong manufacturing setup, advanced machinery, and an in-house R&D and testing laboratory, we ensure strict quality control and consistent product innovation

Roles and Responsibilities: (Critical Accountabilities, Major Activities, Key Results Areas)

If Order is Confirmed:

• Receive "BUY" items from Planning Department
• Receive Raw Material/Consumable items request from Stores/Production Department
• Request for Quote from all Suppliers with tentative date of delivery
• Negotiate with Supplier for price and delivery
• Raise Purchase Order with SO Number entered in ERP
• Follow up with Suppliers for timely delivery
• Inform Accounts Department for items which are bought as per LME (for forward booking of FX)
• Follow up with Accounts Department for any payment related issues and escalate the issue to Management
• Inform the Management if the Supplier is not delivering goods on time
• Update the Pending PO Report based on revised delivery (maximum +/- 5 Days) and send to Planning Department twice a day at 11:30am & 4:30pm. If the Supplier changes delivery date by more than +/- 5 Days, then escalate the issue to the Management
• If material (part or whole) is rejected by QC Department, inform the Supplier, raise revised PO and arrange for new material and take revised delivery date
• Request Accounts Department for raising Debit Note in case of rejection/rework
• Ensure proper designs and specifications are released to Suppliers
• Control on revision of specifications and designs to be released to Suppliers
• Prepare MIS with TAT of each Supplier against each Sales Order

If Order is at the Stage of Proforma Invoice:

• Receive the list of items from Sales/Marketing Department for which the price and delivery dates are to be found
• Request for Quote from Suppliers for price and tentative date of supply Prepare comparison sheet of old and new prices as well as options of Suppliers, if any, and delivery dates to send to Sales/Marketing Department

New Supplier Registration:

• Send Supplier Registration Form and receive filled form
• Evaluate the new Supplier for infrastructure, technical capability, statutory and regulatory compliance and approve the same
• Ensure all commercial details and taxation details are available in Registration Form
• Forward the approved Supplier Registration Form to the Accounts Department for enrolment in the ERP

Supplier Evaluation:

• Ensure Supplier Evaluation is done on monthly basis in terms of time, quality and price
• Ensure Supplier is informed about their performance and demand a Corrective Action Plan from them
• Submit Supplier Performance MIS to Management on monthly basis

Common Activities:

• Ensure multiple Supplier options are available for all items
• Ensure proper budgeting is done for pending POs and inform Accounts Department and the Management
• Ensure verification of Supplier Invoice with respect to GRN and Purchase Order, and pass the Invoice to the Accounts Department
• Ensure proper packaging and transport mode for all types of material received at the Workshop
• Ensure procurement of machine maintenance parts
• Ensure procurement of tools, fixtures, moulds for machines
• Handle miscellaneous purchasing
• Coordination with logistics vendors for all the material received and dispatched
• Ensure the old specification is received from Suppliers and then new specification/ drawings are released to Suppliers
• Ensure HSN code is informed to PPC Department for any new item registered in ERP
• Identify correct GST/Taxation to be applied in Purchase Order

Job Type: Full-time

Pay: ₹30, ₹41,000.00 per month

Benefits:

• Provident Fund

Work Location: In person