Admin and Accounts Assistant

3 days ago


Manjeri, Kerala, India Pro & Sys Full time ₹ 72,000 - ₹ 1,44,000 per year

.Enquiry & Client Handling

  • Receive all new project enquiries (phone, WhatsApp, email, website).
  • Maintain an enquiry log sheet/CRM (Airtable/ClickUp/Excel).
  • Do initial follow-ups: share company profile, collect basic client info, schedule meetings.
  • Act as first point of contact for routine client queries (status updates, document requests).
  • Escalate serious/technical queries to you or PM.

2. Administrative Support

  • Maintain company documentation (contracts, agreements, NDAs, approvals, compliance docs).
  • Coordinate meetings (internal + client), prepare agendas and minutes.
  • Organize and archive site reports, drawings, and correspondence.
  • Track project timelines in ClickUp/Airtable (updating based on site engineer/QS input).
  • Handle basic procurement follow-up: calling vendors, checking delivery status.

3. Accounts & Finance Assistance

  • Record all expenses (bills, site petty cash, staff reimbursements).
  • Prepare basic invoices for clients.
  • Track incoming payments vs outstanding receivables.
  • Maintain vendor payment log (who's been paid, who's pending).
  • Generate monthly expense/cash flow reports for you.
  • Coordinate with external accountant/CA for tax, GST, compliance.

4. Coordination & Communication

  • Liaison between clients contractors consultants for routine paperwork.
  • Collect and consolidate daily site updates from site engineer (photos, reports).
  • Draft professional emails and WhatsApp messages to clients/vendors.
  • Ensure timely reminders are sent to staff/clients (payments due, approvals pending).

5. Reporting & Support

  • Weekly summary report: enquiries received, follow-ups done, invoices raised, expenses logged.
  • Monthly financial summary: receivables, payables, balance.
  • Support business development by maintaining contact database of clients, vendors, contractors.
  • Assist in preparing proposals, presentations, and tender submissions.

Job Type: Full-time

Pay: ₹10, ₹12,000.00 per month

Education:

  • Bachelor's (Required)

Experience:

  • Accounting: 1 year (Preferred)
  • Administration: 1 year (Preferred)

Language:

  • English (Preferred)
  • Malayalam (Required)

Location:

  • Manjeri, Kerala (Required)

Work Location: In person



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