
Admin and Accounts Assistant
3 days ago
.Enquiry & Client Handling
- Receive all new project enquiries (phone, WhatsApp, email, website).
- Maintain an enquiry log sheet/CRM (Airtable/ClickUp/Excel).
- Do initial follow-ups: share company profile, collect basic client info, schedule meetings.
- Act as first point of contact for routine client queries (status updates, document requests).
- Escalate serious/technical queries to you or PM.
2. Administrative Support
- Maintain company documentation (contracts, agreements, NDAs, approvals, compliance docs).
- Coordinate meetings (internal + client), prepare agendas and minutes.
- Organize and archive site reports, drawings, and correspondence.
- Track project timelines in ClickUp/Airtable (updating based on site engineer/QS input).
- Handle basic procurement follow-up: calling vendors, checking delivery status.
3. Accounts & Finance Assistance
- Record all expenses (bills, site petty cash, staff reimbursements).
- Prepare basic invoices for clients.
- Track incoming payments vs outstanding receivables.
- Maintain vendor payment log (who's been paid, who's pending).
- Generate monthly expense/cash flow reports for you.
- Coordinate with external accountant/CA for tax, GST, compliance.
4. Coordination & Communication
- Liaison between clients contractors consultants for routine paperwork.
- Collect and consolidate daily site updates from site engineer (photos, reports).
- Draft professional emails and WhatsApp messages to clients/vendors.
- Ensure timely reminders are sent to staff/clients (payments due, approvals pending).
5. Reporting & Support
- Weekly summary report: enquiries received, follow-ups done, invoices raised, expenses logged.
- Monthly financial summary: receivables, payables, balance.
- Support business development by maintaining contact database of clients, vendors, contractors.
- Assist in preparing proposals, presentations, and tender submissions.
Job Type: Full-time
Pay: ₹10, ₹12,000.00 per month
Education:
- Bachelor's (Required)
Experience:
- Accounting: 1 year (Preferred)
- Administration: 1 year (Preferred)
Language:
- English (Preferred)
- Malayalam (Required)
Location:
- Manjeri, Kerala (Required)
Work Location: In person
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