Events Project Specialist

3 days ago

Bengaluru, Karnataka, India International Data Group, Inc. Full time

Overview:

The Project Specialist – Events will play a central role in the end-to-end planning, coordination, and delivery of IDC's regional events. This role ensures that all project milestones, vendor activities, budgets, and logistics are efficiently scoped and managed to deliver seamless, high-quality event experience. The candidate should be organized, detail-oriented, and skilled at managing multiple stakeholders, timelines, and priorities in a fast-paced environment.

Responsibilities:

Support the overall project lifecycle for multiple events - from planning to post-event evaluation.

Develop and manage detailed project timelines, task trackers, and deliverable schedules.

Coordinate with internal stakeholders (content, marketing, operations, design, and sales) to ensure alignment and timely execution.

  1. Vendor & Logistics Management

Identify, evaluate, and liaise with vendors for event production, branding, AV, logistics, and hospitality.

Ensure procurement compliance by obtaining and comparing multiple vendor quotes.

Oversee vendor deliverables, quality control, and on-site execution.

  1. Cross-Functional Collaboration

Serve as the central point of coordination among global and regional teams.

Support content and production teams in managing session schedules, speaker logistics, and onsite requirements.

Collaborate with marketing for attendee communications and event branding requirements.

  1. Event Operations & Execution

Support on-site execution, ensuring smooth setup, registration, branding, and technical readiness.

Manage timelines and troubleshoot issues in real-time during events.

Coordinate post-event wrap-up activities, including reports, vendor closures, and feedback documentation.

Qualifications:

  • o Bachelor's degree in Business Administration, Marketing, Communications, or related field.

o 2 -3 years of experience in event project management, conference operations, or a related role (experience in B2B or tech events preferred).

o Strong organizational and multitasking skills with attention to detail.

o Proven experience managing multiple stakeholders and external vendors.

o Excellent communication and coordination abilities.

o Proficiency in Microsoft Office / Excel / project management tools (e.g., Asana, Smartsheet, or ).

o Budget management and cost-optimization skills.

o Willingness to travel for onsite event support when required.

  • Event Project Specialist

    3 days ago

    Bengaluru, Karnataka, India International Data Group, Inc. Full time

    Overview:The Project Specialist – Events will play a central role in the end-to-end planning, coordination, and delivery of IDC's regional events. This role ensures that all project milestones, vendor activities, budgets, and logistics are efficiently scoped and managed to deliver seamless, high-quality event experience. The candidate should be organized,...

  • Event Project Specialist

    3 days ago

    Bengaluru, Karnataka, India IDC Full time

    OverviewThe Project Specialist – Events will play a central role in the end-to-end planning, coordination, and delivery of IDC's regional events. This role ensures that all project milestones, vendor activities, budgets, and logistics are efficiently scoped and managed to deliver seamless, high-quality event experience. The candidate should be organized,...

  • Events Project Specialist

    1 week ago

    Bengaluru, Karnataka, India International Data Group Full time

    OverviewThe Project Specialist – Events will play a central role in the end-to-end planning, coordination, and delivery of IDC's regional events. This role ensures that all project milestones, vendor activities, budgets, and logistics are efficiently scoped and managed to deliver seamless, high-quality event experience. The candidate should be organized,...

  • Event Intern

    2 weeks ago

    Bengaluru, Karnataka, India BizConnect Events Full time ₹ 2,40,000 - ₹ 3,60,000 per year

    We're Hiring: Event Intern Location: South Bengaluru Pay: ₹20,000 – ₹30,000 per month (Flexible for deserving candidates) Experience: Fresh MBA/BBA graduates or 1–2 years in Events & Marketing Travel: Open to domestic & international travelWhy Join UsAt BizConnect Events, we go beyond conventional event marketing. We partner with global brands like...

  • Event Specialist

    1 week ago

    Bengaluru, Karnataka, India Spektra Systems Full time

    Work Experience - 2 to 5 YearsWork Timings - Rotational ShiftPlace - BangaloreMulti-Functional (Event Ops / PMO / Platform Ops / Customer Coordination)Role OverviewThe Event Specialist (SES) supports large-scale virtual training, skilling, and event delivery.This is a multi-functional role, where the individual may be mapped to one or more areas based on...

  • Marketing Events Specialist

    5 days ago

    Bengaluru, Karnataka, India OLIVER Agency - APAC Full time

    Established in 2004, OLIVER is the world's first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with...

  • Marketing Events Specialist

    3 days ago

    Bengaluru, Karnataka, India OLIVER Agency - APAC Full time

    Established in 2004, OLIVER is the world's first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with...

  • Marketing Events Specialist

    3 days ago

    Bengaluru, Karnataka, India OLIVER Agency Full time

    Established in 2004,OLIVERis the world's first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with...

  • Event Production Specialist

    2 weeks ago

    Bengaluru, Karnataka, India Benchmark Experiences Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Company DescriptionAt Benchmark Experiences, we design and deliver events that go beyond the ordinary. From Corporate Conferences, Incentive Offsites, Leadership Summits, Kickoff Meets, CIO/CXO Conclave Meets to Product Launches, Brand Activations, and Gala Evenings, we blend creativity with flawless execution. Our goal is to craft experiences that inspire...

  • Wnted EVENTS Project manages

    2 weeks ago

    Bengaluru, Karnataka, India Vishruth Associate Full time ₹ 24,00,000 - ₹ 36,00,000 per year

    Wanted Events Project Manager to Manage School Events with Very Good Working Experience & Good Communication Skills .Interested MALE / FEMALE CANDIDATE ( IMMEDIATE JOINERS ) Contact ImmediatelyShould be a IMMEDIATE JOINER.Key Responsibilities1. Event Planning & StrategyDevelop event concepts, project plans, and timelines.Conduct needs analysis to define...