Event Production Specialist

21 hours ago

Bengaluru, Karnataka, India Benchmark Experiences Full time ₹ 4,00,000 - ₹ 12,00,000 per year

Company Description

At Benchmark Experiences, we design and deliver events that go beyond the ordinary. From Corporate Conferences, Incentive Offsites, Leadership Summits, Kickoff Meets, CIO/CXO Conclave Meets to Product Launches, Brand Activations, and Gala Evenings, we blend creativity with flawless execution. Our goal is to craft experiences that inspire people, strengthen teams, and elevate brands.

Role Description

We are seeking a full-time Event Production Specialist to join our team. This is an on-site role located in Bengaluru. The Event Production Specialist will be responsible for planning and managing events, coordinating event logistics, collaborating with clients and vendors, overseeing budget management, and ensuring seamless event execution.

Qualifications

  • Event Planning, Event Production, and Event Management skills
  • Strong communication and vendor management skills.
  • Proficiency in budgeting and financial management
  • Detail-oriented with excellent organizational skills
  • Ability to work under pressure and meet tight deadlines
  • Experience in the event management industry is a must
  • Bachelor's degree in Event Management, Hospitality, Marketing, or related field

Must Have Skills :

  • Coordinate with the client on event logistics such as venue selection, catering, AV requirements, transportation, and more.
  • Source and manage relationships with vendors, including audio-visual suppliers, caterers, decorators, transportation companies, and more.
  • Negotiate contracts and manage vendor payments to ensure quality service delivery and budget adherence.
  • Ensure all suppliers deliver according to specifications and timelines.
  • Supervise and manage event operations on-site, ensuring the event runs according to the schedule.
  • Manage teams on-site, including event staff, technicians, and volunteers.
  • Handle any issues or last-minute changes that may arise during the event.
  • Create and manage event budgets, ensuring that all costs are tracked and controlled.
  • Provide regular financial reports to senior management and clients to ensure transparency and cost efficiency.
  • Act as the main point of contact between clients and the event production team.
  • Ensure client feedback is gathered and incorporated into event planning.
  • Maintain a strong relationship with clients to ensure repeat business and long-term partnerships.
  • Work with the marketing team to ensure the event aligns with the client's branding and marketing goals.
  • Coordinate on the branding elements for the event, such as signage, event collaterals, brochures, or giveaways.
  • Ensure compliance with health and safety regulations, local laws, music licenses, and venue-specific requirements.
  • Develop contingency plans to address any risks that could affect the event.
  • Conduct post-event analysis to evaluate the success of the event, gathering feedback from clients and attendees.
  • Identify areas for improvement and implement best practices for future events.

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