Events Project Specialist

4 days ago

Bengaluru, Karnataka, India International Data Group Full time


Overview

The Project Specialist – Events will play a central role in the end-to-end planning, coordination, and delivery of IDC's regional events. This role ensures that all project milestones, vendor activities, budgets, and logistics are efficiently scoped and managed to deliver seamless, high-quality event experience. The candidate should be organized, detail-oriented, and skilled at managing multiple stakeholders, timelines, and priorities in a fast-paced environment.

What You'll Do:

1. Support the overall project lifecycle for multiple events from planning to post-event evaluation.
  • Develop and manage detailed project timelines, task trackers, and deliverable schedules.
  • Coordinate with internal stakeholders (content, marketing, operations, design, and sales) to ensure alignment and timely execution.
  2. Vendor & Logistics Management
  • Identify, evaluate, and liaise with vendors for event production, branding, AV, logistics, and hospitality
  • Ensure procurement compliance by obtaining and comparing multiple vendor quotes
  • Oversee vendor deliverables, quality control, and on-site execution.
  3. Cross-Functional Collaboration
  • Serve as the central point of coordination among global and regional teams.
  • Support content and production teams in managing session schedules, speaker logistics, and onsite requirements.
  • Collaborate with marketing for attendee communications and event branding requirements.
  4. Event Operations & Execution
  • Support on-site execution, ensuring smooth setup, registration, branding, and technical readiness.
  • Manage timelines and troubleshoot issues in real-time during events.
  • Coordinate post-event wrap-up activities, including reports, vendor closures, and feedback documentation.

We're Looking for Someone Who: 

  • has Bachelor's degree in Business Administration, Marketing, Communications, or related field.
  • 2 -3 years of experience in event project management, conference operations, or a related role (experience in B2B or tech events preferred).
  • Strong organizational and multitasking skills with attention to detail.
  • Proven experience managing multiple stakeholders and external vendors.
  • Excellent communication and coordination abilities.
  • Proficiency in Microsoft Office / Excel / project management tools (e.g., Asana, Smartsheet, or ).
  • Budget management and cost-optimization skills.
  • Willingness to travel for onsite event support when required.

Why IDC?

IDC is the most respected global technology market research firm.  We are changing the way the world thinks about the impact of technology on business and society. Our people, data, and analytics create global technology insights that accelerate customer success.  IDC has been recognized for five consecutive years (2020, 2021, 2022, 2023, 2024) by the IIAR as the Analyst Firm of the Year which is one of the highest accolades for the technology market research industry.

Our collaborative, innovative and entrepreneurial culture is the perfect place for you to discover your future.

 

IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify.


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