Accounts Payable Specialist

14 hours ago

Bengaluru, Karnataka, India Moveinsync Technology Solutions Full time ₹ 4,50,000 - ₹ 7,50,000 per year

Accounts Payable Specialist Job Description

Position Summary

The Accounts Payable Specialist is responsible for managing and processing vendor invoices, ensuring timely and accurate payments, maintaining financial records, and supporting month-end close activities. This role requires strong attention to detail, excellent organizational skills, and the ability to communicate effectively with vendors and internal departments.

Key Responsibilities

Invoice & Payment Processing

  • Receive, review, and process invoices in accordance with company policies.
  • Verify accuracy of invoice amounts, purchase orders, and approvals.
  • Enter invoices into the accounting system and match with supporting documentation.
  • Prepare weekly or scheduled payment runs (ACH, check, wire).
  • Resolve invoice discrepancies and communicate with vendors to clarify issues.

Vendor Management

  • Maintain vendor database and ensure accurate information for payments.
  • Respond to vendor inquiries professionally and in a timely manner.
  • Reconcile vendor statements and research outstanding items.

Recordkeeping & Reporting

  • Maintain organized and accurate AP files and documentation.
  • Assist with monthly, quarterly, and year-end closing processes.
  • Prepare AP-related reports for management as needed.
  • Support audits by providing requested documentation.

Compliance & Process Improvement

  • Ensure adherence to internal controls and company procedures.
  • Identify opportunities for process improvement and automation.
  • Support implementation of AP system upgrades or workflow enhancements.

Required Skills & Qualifications

  • High school diploma or equivalent; associate or bachelor's degree in accounting or finance preferred.
  • 1–3+ years of accounts payable or general accounting experience.
  • Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite).
  • Strong Excel and data entry skills.
  • High degree of accuracy and attention to detail.
  • Excellent communication and problem-solving skills.
  • Ability to manage time effectively and meet deadlines

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