Senior Associate- Project Coordinator

About The Role
The Senior Associate – Project Coordinator will be responsible for ensuring seamless coordination across various functions, including Design, Execution, Approvals, Procurement, Finance, and Accounts. The role involves managing inter-departmental communication, mitigating risks, and overseeing digital workflows. A strong command of BIM tools (Revit, BIM 360/ACC) and document control platforms like Aconex is essential to streamline design submissions, drawing workflows, and consultant deliverables through centralized documentation and reporting systems.

Key Responsibilities

• Project Lifecycle Coordination
• Support end-to-end coordination across all key stakeholders—Design, Engineering, Contracts, Procurement, MEP, EHS, Finance, Quality, Document Control, and Site Teams.
• Align pre-construction and construction activities to eliminate communication gaps and prevent delays.
• Ensure visibility and tracking across project phases: design finalization, approvals, tendering, execution, and handover.
• Facilitate timely information exchange among consultants, contractors, and internal teams.
• BIM & Digital Coordination
• Assist design teams in developing and coordinating federated BIM models using BIM 360 or Autodesk Construction Cloud (ACC).
• Conduct clash detection and issue resolution during the design and construction phases.
• Track compliance with the BIM Execution Plan and support the preparation of handover-ready BIM datasets.
• Document Control & Workflow Management
• Manage digital document workflows through Aconex, ensuring version control, metadata accuracy, and easy traceability.
• Organize and maintain project documentation—drawings, RFIs, MOMs, approvals—in a structured digital system.
• Generate regular reports on document status, performance metrics, and pending deliverables.
• Ensure on-time submission of drawings and documents, following up with consultants and internal teams.
• Track inter-disciplinary dependencies and escalate any issues to appropriate stakeholders.
• Schedule, document, and follow up on coordination meetings and action items.
• Governance, Reporting & Controls
• Contribute to the implementation of robust governance frameworks for status tracking and performance reviews.
• Participate in project review meetings to assess progress against timelines, budgets, and scope.
• Assist with the preparation of internal presentations and status reports for leadership and client stakeholders.
• Cross-Functional Integration
• Serve as a bridge between corporate functions and on-site project teams.
• Ensure coordination of design approvals, procurement activities, and authority clearances with the master schedule.
• Collaborate with relevant teams during value engineering exercises and update deliverables accordingly.
• Risk & Escalation Management
• Proactively identify risks to timelines, budgets, or scope and coordinate mitigation strategies.
• Establish early warning systems for potential project issues.
• Escalate critical concerns to leadership to support informed decision-making.
• Consultant & Stakeholder Coordination
• Coordinate with external consultants (Architectural, Structural, MEP, PMC) to ensure aligned and timely deliverables.
• Act as the single point of contact for all consultant and vendor coordination activities.

Experience & Technical Competencies

• B.E./B.Tech in Civil Engineering or Architecture (Mandatory)
• 5–6 years of experience in project coordination, project management, or construction support roles.
• Exposure to large-scale real estate projects (commercial, residential, mixed-use, or industrial) is required.
• Experience with leading developers, EPC contractors, or PMC firms is preferred.
• Aconex (Mandatory)
• BIM 360 / Autodesk Construction Cloud (ACC) (Mandatory)
• Revit / Navisworks (Mandatory)
• MS Excel and PowerPoint (Advanced, including AI-powered functions)
• Power BI (Mandatory)