Associate Manager

Associate Manager - TCD

Responsibilities

Purchase Requisition (PR) Review

► Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR

► Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

Strategic sourcing for CapEx, OpEx, Bulk material & Services

Contribute to the strategic sourcing process by participating in activities such as:

► Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category

► Preparing the request for information (RFI) document for bidder evaluation

► Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)

► Preparation of the Request for Proposal (RFP) document

► Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors

► Technical and Commercial bid evaluation of vendors

► Conducting fact-based negotiations with shortlisted bidders

► Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.

Contract preparation and Order placement

► Prepare contract document as per stated protocols & standard templates

► Set up the approved contract record within the ERP system, using the appropriate system steps and functionality

► Maintain the contract document for future reference as per defined document management policy

► Send the contract to vendor and all identified stakeholders

► Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements

Post order management

► Prepare BBU and get it uploaded in SAP, if applicable

► Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery

► Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.

► Facilitate closure of contracts and take necessary actions

Commercial Due diligence for M&A or any new business opportunity

► Assist in the interactions with target entities for mergers & acquisitions due diligence regarding take-over of third party assets

► Contribute to the process of identifying requirements and obtaining clearances/ documentation for taking over assets from target entities

► Provide commercial inputs for any new business opportunities or business case. It includes providing contracting structure having an optimal tax impact, project/ package estimates (project, budgets, etc.)

Supplier/ Vendor identification and onboarding

► Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation

► Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments

► Check details of forms submitted by vendor for their completeness and validity of documents

► If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor

► Populate required data and documents into the PiLog system to get vendor code created in SAP

Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated

► Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment

► Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level

► In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters

► In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement

Data analytics

► Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories

► Identify and seek opportunities to improve efficiency and value by analysing data

► Contribute to action planning and implementation based on data analytics performed for assigned categories

Risk Management

► Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)

► Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability

► Contribute to the preparation of risk mitigation plan and update of the category risk register

Qualifications

Bachelor's degree Civil/ Mechanical engineering

Relevant Experience:

Minimum 12-14 years.

Experience in working with eProcurement systems and tools (SAP and other financial reporting tools, contract management tool, reverse auctions, etc.).

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