Workplace Assistant

Experience: 1–2 Years

Location: Kormangala, Bangalore, India

About Us: BIG AIR LAB is a cutting-edge AI startup dedicated to pioneering transformative solutions in enterprise automation and predictive analytics, challenging the status quo, and building the future of intelligence through innovative technology and a relentless pursuit of excellence. We need an enthusiastic and meticulous individual to ensure our physical office environment operates flawlessly, supporting employee productivity and maintaining our vibrant company culture.

Why Join BIG AIR LAB?

• Be the Engine: You will be the central point ensuring our state-of-the-art office runs smoothly, directly impacting the daily efficiency and morale of our world-class engineering and AI teams.
• Culture Curator: You will be the face of our office, responsible for the initial impression and ongoing experience that defines our collaborative and fast-moving startup culture.
• Ownership and Growth: This is a high-autonomy role where you'll own core operational processes, offering rapid professional development and cross-functional exposure in a leading AI company.
• Modern Environment: Help manage a dynamic and supportive workspace that is essential to our innovation and speed.

Role Overview

The Workplace Assistant is responsible for the overall smooth functioning and aesthetic of the office environment. This role is a critical front-of-house position, requiring exceptional interpersonal skills to manage visitors, vendors, and staff needs while maintaining meticulous organization of supplies, facilities, and physical logistics.

Key Responsibilities

1. Office and Facility Management

2. Serve as the first point of contact for all visitors, ensuring a welcoming and secure environment, and managing the reception area.

3. Oversee the daily condition of the office (cleanliness, maintenance, common areas), identifying and addressing facility issues promptly.
4. Manage the office budget for non-IT consumables, ordering, tracking inventory, and ensuring all pantry, stationery, and utility supplies are stocked and organized.

5. Coordinate incoming and outgoing mail, courier services, and local delivery logistics.

6. Vendor and Financial Administration

7. Act as the primary liaison for key office vendors, including catering, cleaning services, facility maintenance, and security.

8. Manage vendor invoices, verify service delivery, and submit documentation for timely processing to the finance team.

9. Handle petty cash administration and reconciliation for minor office expenses.

10. Employee Logistics and Support

11. Directly support employee onboarding by preparing workspaces, coordinating the setup of new desks, monitors, and basic equipment with the IT team.

12. Schedule and prepare meeting rooms, ensuring AV equipment is operational for internal meetings and external client calls.
13. Assist in organizing internal events, weekly team lunches, and company-wide celebrations.
14. Process basic travel and accommodation bookings for executives and staff as needed.

Required Qualifications

• 1–2 years of hands-on experience in office administration, front desk, or a facility support role, preferably within a startup setting.
• Excellent professional communication skills (written and verbal) with a customer-service orientation.
• Strong proficiency in Microsoft Office/Google Workspace, particularly spreadsheets for inventory tracking and calendaring.
• Demonstrated ability to multitask, prioritize tasks efficiently, and problem-solve under pressure in a fast-paced setting.
• A proactive mindset with a keen eye for detail and aesthetics, ensuring the office consistently presents a professional image.

Competitive Benefits

• Highly competitive salary package with performance-based incentives.
• Health & Wellness coverage
• Work-Life Balance with Generous Paid Time Off (PTO) package.
• Excellent Work Culture

Job Type: Full-time

Pay: ₹200, ₹300,000.00 per year

Benefits:

• Provident Fund

Ability to commute/relocate:

• Koramangala, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you an immediate joiner
• Current CTC?
• Expected CTC?

Experience:

• workplace assistant: 1 year (Required)

Work Location: In person