Executive Assistant To Managing Director

4 days ago

Thāne, Maharashtra, India Itvedant Full time

Role & responsibilities

Role Overview

The Executive Assistant will work closely with the Managing Director to provide analytical support, day-to-day coordination, and high-quality reporting. The role requires someone who is smart, adaptable, data-driven, excellent with Excel, and capable of managing the MDs schedule, follow-ups, and cross-department communication.

Key Responsibilities

1. Executive Support & Calendar Management

  • Plan and manage MDs schedule, priorities, and meetings.
  • Prepare agendas, minutes, and follow-up trackers.
  • Coordinate with branch heads, HODs, and teams for timely updates.

2. Reporting & Analysis

  • Create daily/weekly/monthly MIS reports for Sales, Operations, Training & CR.
  • Use Excel formulas (SUMIF, IFERROR, VLOOKUP/XLOOKUP, Pivot Tables) to run analysis.
  • Identify performance drops, highlight risk areas, and generate actionable insights.
  • Prepare dashboards and summary reports for MD review.
  • Track branch performance and highlight departments needing intervention.

3. Coordination & Follow-ups

  • Ensure all departments submit data/reports on time.
  • Manage communication on behalf of MD in a professional, concise manner.
  • Track key actionables for Departments.

4. Process & Productivity Support

  • Identify gaps in workflow and suggest improvements.
  • Support MD in strategic planning, reviews.

5. Confidentiality & Professionalism

  • Handle sensitive information with complete integrity.

Maintain a strong standard of communication and reporting.

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