
Receptionist/Administrator
2 weeks ago
Job Purpose:
To manage front office operations, provide professional reception services, and support administrative activities, ensuring smooth communication and a welcoming environment for visitors, clients, and employees.
Key Responsibilities:
- Greet and assist visitors, clients, and vendors in a courteous and professional manner.
- Manage incoming and outgoing calls, emails, and messages efficiently.
- Maintain visitor logbooks, issue visitor passes, and ensure compliance with security protocols.
- Coordinate meeting room bookings, prepare for client visits, and assist in hospitality arrangements.
- Receive, sort, and distribute mail, courier, and other deliveries.
- Maintain front office records, contact lists, and filing systems.
- Assist HR & Admin team in scheduling interviews, coordinating candidate visits, and onboarding activities.
- Provide support for office supplies inventory, requisition, and vendor coordination.
- Ensure reception and waiting areas are clean, organized, and professional at all times.
- Handle confidential information with discretion.
- Prepare daily/weekly MIS reports related to visitors, calls, and admin activities.
- Coordinate with different departments (production, HR, accounts, etc.) for smooth information flow.
Skills & Competencies Required:
- Excellent verbal and written communication skills.
- Strong interpersonal skills with a customer-service mindset.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
- Good organizational and multitasking abilities.
- Ability to handle pressure with a calm and professional attitude.
- Knowledge of basic office administration in a manufacturing industry setup.
Qualification & Experience:
- Qualification: Graduate in any discipline (preferred in Commerce/Arts/Business Administration).
- Experience: Minimum 7+ years of experience as a Receptionist / Front Office Executive, preferably in the manufacturing or industrial sector.
Job Types: Full-time, Permanent
Pay: ₹15, ₹30,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Language:
- English (Preferred)
Work Location: In person
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