Payroll Officer

Job Description

Payroll Officer - India (Pune)

Date: 18 Feb 2025
Company: Air Arabia PJSC (G9)
Location: Pune, IN
Country: IN

Special Note

This role comes under "CoreOps Service Private Limited", Air Arabia's newly launched Global Capability Center in Pune, India. CoreOps Services Private Limited (a subsidiary of Air Arabia PJSC) caters to the global business operations of the Air Arabia group and provides operations support to the Air Arabia parent company as well as its subsidiaries, joint ventures, and associates worldwide. CoreOps focuses on centralizing, standardizing, and streamlining processes for efficient functioning of the business.

Job Purpose

Carries necessary calculations and payroll data entry payments and adjustments efficiently ensuring timely processing. Assists in delivering a smooth running of payroll process from entry to end of service with focus on confidentiality, accuracy, customer satisfaction, and in accordance to CoreOps policies and procedures.

Key Result Responsibilities

1. Ensures all payroll transactions are accurately and timely entered to the payroll system and efficiently processed in line with adopted policies and procedures.
2. Prepares all necessary entries to process the monthly payroll for eligible employees; compares the salaries to those of the previous month in order to identify any variations or irregularities in figures.
3. Carries out any necessary adjustments to resolve discrepancies and verify payroll as a first level to be released for the second verification ensuring it is carried on (3) stages/levels.
4. Uploads the Payroll transfer to the designated bank account using their website and Air Arabia credentials for login. Ensures the transfer is accurately and timely executed to avoid any hazards or inconvenience.
5. Prepares the JV report to be sent to the Finance Department including summary on payroll in order to match with their financial transactions and records.
6. Prepares the Recharge reports to be sent to Finance Department in order to debit the Hubs accounts with any fixed/variable due charges accordingly.
7. Generates to prepare pension payments for the employees. Verifies the transactions, then, sends details to Finance Department to issue cheques for the corresponding authorities.
8. Coordinates with Line Managers/HR Generalists/Employee Services Team on all resignations/terminations/retiring employees prior to processing the end of service payment cheques by Finance to ensure no liabilities due for the Company are kept pending.
9. Ensures all necessary exit clearance formalities are properly and timely carried by the employee and necessary documents and IDs are collected. Coordinates with respective HR personnel on cancellation, transfer, travel, and tickets arrangements as applicable.
10. Liaises with employees on any special arrangements to be approved by respective line manager and/or Head of HR prior to releasing. Prepares the necessary calculations and verifies with the employee prior advising Finance to prepare cheques accordingly.

Key Result Responsibilities - Continued

1. Sends regular notifications on new updates related to joiners/leavers/transfers/upgrades and status change to the concerned HR team and to the training coordinators (as applicable to be considered for system training purposes).
2. Cross verifies personnel files entries of new joiners to ensure all data, benefits, and pay criteria are as per employment agreement and in line with Companys policies and procedures.
3. Analyzes all Advance Payments for new and existing staff versus Companys policies and the corresponding reasons to propose for Manager/HOD approval with justifications and evidences required.
4. Collects, calculates, enters data, and processes transactions related to overtime, deductions, adjustments, increments, bonuses, allowances, and benefits, etc. in order to maintain and update payroll information.
5. Checks and follows up on the attendance system records on monthly basis; sends necessary reminders and emails for staff and coordinators to ensure required data for credit hours, training, overtime, leave, absence, etc. are accurate and up-to-date.
6. Ensures data/transactions are accurate, well managed & securely stored in the system, ensuring that there is no leakage of information.
7. Verifies all transactions related to payment requests that come from other departments/sections and confirms accuracy of the data & calculations. Raises queries/ challenges information and payouts if/ when it does not conform to policies and logic.
8. Maintains payroll operations records and necessary documents by creating excel sheets and electronic files to keep a track of the same and utilize in other forms or for different purposes.
9. Provides necessary support to facilitate audit checks; ensures availability, update, and compliance of related documents, reports, attendance sheets, and records with the approved standards.
10. Generates from the HR/Payroll system function-related and ad-hoc financial reports to be utilized by HR team and Management for different purposes.
11. Performs any other duties as advised by the Supervisor/Line Manager.

Qualifications (Academic, training, languages)

• Bachelor degree in Accounting /HR/Statistics/Administration or equivalent is preferred; alternately, high school/diploma in a related domain combined with needed working experience.
• Proficient in Microsoft Office- (Advanced Excel, and/or Access) Internet and Web Search.
• Knowledge in HR Payroll systems and concepts; HRIS systems and software such as Taleo, SAP, Peoplesoft, Oracle ERP are an added value.
• Domain Knowledge of Airline HR Systems is considered an advantage.
• Cost Control, Compliance, Budgeting and Auditing certificates and trainings are a plus.
• Good written and verbal communication skills, Technical reports, etc.
• Fluent in English Language.

Work Experience

• 4 years of related experience in the Human Resources department in any industry preferably in Airlines/Travel/Tourism; out of which a minimum of 2 years at least handling payroll.
• Must have worked in a mid-sized organization operating on a regional/multinational level.
• Very good knowledge in HR payroll cycle, process flow and procedures is a pre-requisite.
• Strong math and numerical reasoning ability and high accuracy are mandatory for this role.
• Familiar with formalities and pre-requisites associated with compliance, internal and external audits.
• Capable of meeting deadlines without compromising quality of outcome.
• Proven skills in analyzing data, identifying irregularities and spotting numerical errors.
• High attention to details, confidentiality, and ability to adhere to procedures and set measures are a must.
• Cost-oriented, possesses effective problem solving skills. Capable of working for long hours and under pressure.

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