HR & Admin- UK
2 days ago
JOB CONTEXT
Family First Fostering is committed to delivering services that are user-focused and sensitive to the individual needs of children, local authorities, and the broader community. All employees are expected to reflect this ethos through a commitment to service excellence, quality, equality, and partnership.
MAIN DUTIES
- Provide comprehensive administrative support to the social work and Family Finder teams.
- Maintain accurate and up-to-date records and files on relevant systems (e.g., CHARMS).
- Manage internal documentation and ensure the timely completion and filing of statutory forms, reports, and correspondence.
- Assist in the preparation and distribution of fostering panel papers, meeting minutes, and agenda items.
- Input referral, placement, and carer data into relevant systems, ensuring accuracy and confidentiality.
- Support the team to undertake recruitment checks for foster carers, and maintain compliance records (e.g., DBS checks, training records, medical checks, health and safety checks, references, etc).
- Support recruitment checks for staff and prepare / participate in interviews for prospective staff, when required.
- Coordinate diaries, schedule meetings, and manage communications with external agencies.
- Respond to telephone and email enquiries promptly and professionally, directing queries to the appropriate team members.
- Monitor and maintain office supplies, ordering and replenishing as needed.
- Ensure office health and safety protocols are followed, including conducting regular fire alarm tests, organizing fire drills, and contacting maintenance services when required.
- Assist in the creation and formatting of marketing materials, foster carer profiles, and newsletters.
- Prepare reports, maintain spreadsheets, and support audits and inspections.
- Uphold standards of data protection, safeguarding, and confidentiality at all times.
- Assist in the coordination of training sessions.
- Support the planning and delivery of events for foster carers, staff, and children.
- Attend team meetings and contribute to the continuous improvement of administrative processes.
- Participate in relevant training and ongoing professional development.
- Carry out additional duties as reasonably required within the scope of the role (i.e., ensuring that IT systems are working)
- Support quality assurance processes, Ofsted inspections, and ensure adherence to fostering regulations.
- Support with transport arrangements, including pick-ups and drop-offs for looked-after children between placements and institutions such as the Home Office.
- Welcome and monitor visitors to the office, ensuring the visitor log is kept up to date and accurate.
- Actively engage in regular supervision sessions.
Participate in an annual appraisal
Work collaboratively as part of the team to support the development and continuous improvement of the service.
- Undertake other duties as may reasonably be assigned, commensurate with the level of responsibility.
This job description forms part of your main Terms and Conditions of Employment. This job description reflects the main responsibilities of the role. Duties may evolve in response to organisational needs and will be reviewed in consultation with the post holder.
-
HR & Admin Executive
1 week ago
Mohali, Punjab, India Dimension Renewables Pvt. Ltd. Full time ₹ 14,40,000 - ₹ 19,20,000 per yearHR And Admin ExecutiveDepartment: Human ResourcesJob Summary:As an HR Executive at Dimension Renewables Pvt. Ltd., you will be responsible for managing the employee lifecycle from hiring to separation. Our ideal candidate should have experience in handling HR-related tasks and should be familiar with relevant laws and...
-
HR Admin
7 days ago
Mohali, Punjab, India PAMM INFOTECH PVT LTD Full time ₹ 2,40,000 - ₹ 3,00,000 per yearWe are seeking a organized HR Administrator who is willing to learn and work for Human Resources department. The HR Administrator will be responsible for various administrative tasks including recruitment, record-keeping, file maintenance, HRIS entry, and assisting with payroll processing . The ideal candidate will have excellent communication skills, a...
-
Admin Executive
1 week ago
Mohali, Punjab, India Offshore Marketers Private Limited Full time ₹ 1,20,000 - ₹ 1,80,000 per yearJob Title: Admin ExecutiveWe are looking for a proactive and reliable Admin Executive (Male Fresher) to handle administrative and operational support functions at our office. The ideal candidate will assist in maintaining smooth office operations, act as a link between vendors and management, and support HR and Finance in daily tasks and documentation.Roles...
-
HR Executive
3 days ago
Mohali, Punjab, India PIONEER IMMIGRATION Full time ₹ 4,50,000 - ₹ 6,00,000 per yearWe are looking for a HR and Admin who will recruit, support and develop talent through developing policies and managing procedures. You will be responsible for administrative tasks and you'll contribute to making the company a better place to work.If you are passionate about HR and highly efficient, give us a chance to meet you. We expect you to have...
-
HR Recruiter(IT)
3 days ago
Mohali, Punjab, India Kbizsoft Solutions Full time ₹ 1,80,000 per yearPosition Overview:We are seeking a highly motivated HR Recruiter to join our team in Mohali. You will assist in various human resources functions, gaining practical experience in recruitment, employee relations, training and development, and HR administration. This internship presents an excellent opportunity for individuals looking to kick start their...
-
HR Executive
2 weeks ago
Mohali, Punjab, India Thinkscoop Technologies Full time ₹ 4,00,000 - ₹ 8,00,000 per yearWe're Hiring: HR Executive – Recruitment | Employee Engagement | Vendor ManagementLocation: On-site (Mohali)Experience: 1–2 YearsEmployment Type: Full-timeMust have IT services background.We're looking for a proactive and enthusiastic HR Executive to join our growing team. If you have 1–2 years of experience in recruitment, HR operations, and vendor...
-
Admin Traine-Mohali
3 days ago
Mohali, Punjab, India Mobileprogramming Full time ₹ 84,000 - ₹ 3,00,000 per yearJob Title: Admin TraineeLocation: MohaliExperience: Minimum 1 YearAbout the Role:We are looking for a motivated and detail-oriented Admin Trainee to support our administrative operations. This role is perfect for someone with at least 1 year of experience in office administration who wants to grow their career in a dynamic environment. You will assist in...
-
HR Manager
1 day ago
Mohali, Punjab, India VivaJiva Pvt Ltd Full time ₹ 7,20,000 - ₹ 12,00,000 per yearHR ManagerWe are seeking an experienced HR Manager to lead and oversee the core human resources functions within our organization. The ideal candidate will be proficient in recruitment, employee engagement, performance management, compliance, and organizational development. This role requires a strategic leader with strong interpersonal skills and a deep...
-
Admin Executive
6 days ago
Mohali, Punjab, India OZ OUTSOURCING PVT LTD Full time ₹ 3,17,377 - ₹ 3,83,655 per yearJob Title: Admin ExecutiveDepartment: AdministrationLocation: [Insert Location]Reports To: Administration Manager / DirectorJob OverviewThe Admin Executive is responsible for ensuring the smooth and efficient operation of daily administrative tasks within the organization. This role involves managing office operations, maintaining documentation, coordinating...
-
HR Manager cum Admin Head
1 day ago
Mohali, Punjab, India Corporate Stalwarts Full time ₹ 12,00,000 - ₹ 36,00,000 per year—Recruitment—Employee Engagement—HR Policies & Compliance—Performance Management:—Administration—Finance Coordination—Reporting & Advisory—Payroll Processing through software on monthly basis of the staff of both locations Required Candidate profile—8-10 years of exp in HR (at least 4+ yrs in a managerial capacity)—Excellent English &...
