Lease Analyst, Lease Admin

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Lease Administration Analyst Whatthis job involves: Duties & responsibilities
• A high degree of independence is required on a day to day basis
• Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate
• Primary duties and responsibilities include the following:
• Liaise with internal parties to obtain appropriate lease documentation
• Manage document workflow to ensure team responsibilities are completed in a timely manner
• Generate monthly reporting package which includes critical date and portfolio summary reporting in a timely and accurate manner
• Complete an audit of works completed by JLL's Lease Administration teams
• Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system
• Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
• Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing
• Obtain and review landlord invoices to ensure adherence to lease requirements
• Generate Accounts Payable reporting and prepare invoices for payment
• Perform Accounts Receivable reporting
• Generate Accounts Receivable reporting and communicate on outstanding payments
• Complete all duties with a focus on cost avoidance for our clients
• Obtain, track and report on Insurance and Security deposit matters (where applicable)
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• Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
• Prepare monthly client invoices (where applicable)
• Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks
• Training of new staff members when required Performance Objectives
• To deliver exceptional Lease Administration services
• To cross-check and verify abstracts and system data;
• To audit and review system reports and system data for accuracy
• To deliver relevant and accurate reporting Employee Specification
• University graduate (Commerce / Finance Background) or equivalent work experience in lease administration;
• A minimum of three-five (3-5) years' industry experience required either in the corporate environment, third party service provider or as a consultant;
• Strong attention to detail and good organizational, interpersonal skills required;
• Knowledge of real estate leases and accounting would be useful;
• Demonstrated ability to maintain and manage accurate data;
• Demonstrated ability to prioritise work within tight operational and financial deadlines;
• Good interpersonal skills to operate as a pro-active member of a small core team;
• Positive approach to meeting clients' needs;
• Sound computer skills in Microsoft Word and Excel;
• Experience in using a property management/lease administration system. Key Skills
• Have basic working knowledge of AP or AR
• Must have excellent communication skills What we can do for you: At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package. Apply today

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If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.  We're interested in getting to know you and what you bring to the table

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