Back Office Executive

13 hours ago

Mohali, Punjab, India Kalyan Business Solutions Full time ₹ 1,20,000 - ₹ 2,40,000 per year

Job Description –Back Office Executive (Procurement)

Location: Mohali, Punjab

Role Overview

We are seeking a detail-oriented Process Associate to provide back-office and administrative support for Australian construction projects. This role is less client-facing and focuses on handling material orders, processing supplier/trade payments, maintaining records, and ensuring accurate documentation of all project-related information.

The Process Associate will ensure smooth and compliant project operations by keeping systems updated and supporting the finance/project teams.

Key Responsibilities:

1. Ordering & Procurement Support

  • Raise and track purchase orders for construction materials.
  • Coordinate with suppliers on order confirmations and delivery schedules.
  • Maintain an up-to-date order tracker for all projects.

2. Payments & Invoice Processing

  • Collect and verify supplier/trade invoices against purchase orders and deliveries.
  • Prepare payment requests and forward them for approval.
  • Maintain logs of pending and completed payments.

3. Documentation & Record Management

  • Save all project-related documents (plans, invoices, selection sheets, contracts) in the central filing system.
  • Ensure document versions are properly labeled and easy to retrieve.
  • Support compliance checks by maintaining up-to-date files for audit readiness.

4. Reporting & Data Entry

  • Prepare weekly dashboards on material order status, payments, and supplier performance.
  • Enter and update data in project management tools (Zoho/Asana/Google Sheets).
  • Flag discrepancies, delays, or risks to the project manager.

Qualifications & Skills

  • Education: Graduate in Construction Management / Business Administration / Civil Engineering (preferred).
  • Experience: 1–2 years in back-office operations, procurement support, or finance/accounts role (construction sector preferred).
  • Strong skills in MS Excel, Google Workspace, Zoho/Asana or similar tools.
  • Ability to manage multiple tasks with accuracy and deadlines.
  • Strong attention to detail and organizational skills.
  • Excellent Communication Skills.

Job Types: Full-time, Permanent

Pay: ₹15, ₹20,000.00 per month

Work Location: In person

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