Manager – Records

About Medhavi Skills University

Medhavi Skills University (MSU) is a government-notified private skills university established under a State Act in Sikkim, dedicated to promoting quality skill education and entrepreneurship integrated with higher education. As a pioneering institution in the convergence of the skilling ecosystem with higher education, MSU aligns with the National Education Policy, 2020 (NEP Recognized by the UGC and established in 2021, MSU collaborates with industries and Skill Development Institutes to offer work-integrated courses, embedding on-the-job internships and training within the curriculum. MSU is a recognized Awarding Body under the National Council for Vocational Education & Training (NCVET) and is empaneled with the Directorate General of Training (DGT). As an anchor university partner with the National Skill Development Corporation (NSDC) and the Project Management Unit (PMU) of NSDC International, MSU is committed to preparing youth for the future workspace by co- working with industry partners to design and implement demand-driven programs.

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About MSU WISE:

Medhavi Skills University (MSU) has launched the WISE initiative to enhance employability and support job creation by equipping individuals with industry-relevant theoretical knowledge and on the-job training. This initiative fosters collaborative efforts between MSU and various industries,

creating a mutually beneficial relationship. Through the concept of "Industry as Campus," students gain a competitive edge by acquiring practical skills directly from industry experts. For industries, this partnership results in better employee retention, reduced attrition rates, and increased productivity. By collaborating with over 100+ industry and skill partners, including prominent names like NIFD Global, IHG, AEQUS, iACE, AIHBA, WLRS Ireland, NHQ Studios, B4M Entertainments, and IGJ, MSU is making significant strides towards closing the skill gap. This approach not only enhances employability but also promotes entrepreneurship across diverse sectors, ultimately contributing to a skilled and capable workforce.

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Role Overview:

The Manager – Records & Compliance will play a pivotal role in supporting the Registrar's Office by ensuring that all academic, administrative, and statutory records are meticulously maintained, updated, and compliant with the regulatory ecosystem governing Indian higher education. The role requires strong expertise in university documentation practices, regulatory compliance (UGC, NAAC, AICTE, PCI, BCI, RCI, NMC, NCVET, etc.), and quality assurance frameworks. This is a critical managerial position designed for an experienced professional who can independently manage compliance cycles, audit readiness, and record-keeping systems while coordinating with internal and external stakeholders.

Key Responsibilities:

A. Records Management & Documentation

• Maintain comprehensive and accurate academic records, including student enrolments, attendance, assessments, transcripts, fee records, and certifications.
• Supervise record-keeping for faculty credentials, service books, statutory registers, and HR documentation in alignment with compliance requirements.
• Establish and monitor digital and physical filing systems for efficient record retrieval and archival, ensuring data integrity and confidentiality.
• Develop and implement record-retention policies in line with UGC and council mandates.
  Ensure timely updating of records in ERP/UMS and prepare data for statutory inspections and internal audits.

B. Regulatory & Statutory Compliance

• Support the Registrar in ensuring compliance with all statutory and regulatory bodies, including UGC, NAAC, AICTE, PCI, BCI, RCI, NMC, NCVET, and State Authorities.
• Prepare and file reports for UGC, NAAC, PCI, AICTE, and other statutory bodies within prescribed timelines.
• Coordinate inspections, accreditation visits, and ensure corrective actions are documented and implemented.
• Monitor and update compliance calendars, deadlines, and statutory reporting schedules.
• Draft and maintain institutional policies, regulations, ordinances, and ensure statutory adherence.

C. Audit & Quality Assurance

• Prepare audit-ready documentation for statutory, academic, and financial audits.
• Support IQAC in data collection, consolidation, and submission of NAAC-related reports.
• Facilitate internal quality checks, mock inspections, and maintain continuous compliance documentation.
  Ensure proper documentation of statutory body meetings (Academic Council, Board of Studies, Governing Body, etc.).

D. Reporting & MIS

• Generate and present MIS reports on compliance status, records management, and pending statutory requirements for the Registrar and University leadership.
• Collate data across departments for regulatory and accreditation submissions.
  Draft official correspondence, compliance reports, and presentations for external agencies.

E. Coordination & Liaison

• Act as nodal officer between Registrar's Office and internal schools/departments for compliance and record-related matters.
• Liaise with regulatory councils, accreditation agencies, and government departments for inspections, approvals, and approvals renewals.
  Facilitate official communication and ensure timely response to notices, queries, and directives from statutory authorities.

F. Team Leadership & Capacity Building

• Supervise junior staff engaged in record maintenance and compliance support.
• Train staff in documentation protocols, data entry accuracy, and compliance awareness.
  Promote digital transformation in records and compliance management through ERP/UMS adoption.

Qualifications & Skills Required:

• Master's degree in administration, Management, Law, Education, or related discipline.
• Candidates with additional certifications in Quality Assurance/Compliance/Accreditation will be preferred.
• Minimum 5 years in Registrar's Office / IQAC / Academic Administration of a recognized University. Experience in handling NAAC, UGC, AICTE, PCI, BCI, RCI, NMC compliance cycles is mandatory.
• Proven track record in managing records, statutory filings, accreditation, and compliance audits.
• Advanced skills in MS Excel, Word, PowerPoint; strong familiarity with ERP/UMS systems.
• Excellent drafting, record-keeping, and report-writing abilities.
• In-depth understanding of UGC regulations, NAAC processes, and statutory council requirements.
• Ability to interpret regulations, prepare compliance reports, and ensure institutional readiness for inspections.
• Capable of supervising a small team and coordinating cross-departmental functions.
• Effective communicator with the ability to engage regulators, auditors, and academic leadership.
  High level of integrity and discretion in handling sensitive data.

What We Offer

• Being a key player in something potentially massive and world-changing
• Competitive salary and incentive structure, best in the industry.
• Opportunities for professional development and growth.
• A supportive and collaborative work environment.
  The chance to make a meaningful impact on the careers and lives of working professionals.

How to Apply

Interested candidates should submit a resume and cover letter detailing their qualifications and experience at at earliest possible.

Medhavi Skills University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.