Administration Assistant

2 days ago

Noida, Uttar Pradesh, India Aksum Trademart Pvt Ltd Full time

Key Responsibilities:

1. Office Administration & Coordination

  • Oversee daily office operations and ensure a clean, safe, and well-functioning workplace.
  • Manage front-desk activities, visitor coordination, and housekeeping supervision.
  • Monitor and maintain office supplies, stationery, pantry items, and procurement.

2. Facility & Asset Management

  • Coordinate facility maintenance, electrical/IT issues, and repairs with vendors.
  • Maintain records of company assets like laptops, ID cards, access cards, and other inventory.
  • Supervise office equipment such as printers, biometric systems, CCTV, etc.

3. Vendor & Procurement Management

  • Liaise with vendors for office supplies, housekeeping, security, repairs, and AMC services.
  • Negotiate pricing and ensure timely procurement within budget.
  • Process vendor bills, quotations, and maintain documentation.

4. Travel & Logistics

  • Coordinate employee travel bookings (flights, hotels, cabs).
  • Support logistics arrangements for company events, meetings, and conferences.

5. Administration Documentation

  • Maintain admin-related files, agreements, and records.
  • Prepare reports on expenses, consumption, maintenance schedules, etc.
  • Handle courier services (incoming/outgoing) and maintain MIS reports.

6. HR & Operations Support

  • Assist in onboarding new joiners (ID cards, seat allocation, workstation setup).
  • Support HR in employee engagement activities and office events.
  • Ensure compliance with company policies related to admin and facility management.

7. Safety & Compliance

  • Monitor adherence to safety, hygiene, and fire safety guidelines.
  • Coordinate with building management/landlord for facility-related matters.

Job Type: Full-time

Pay: ₹25, ₹35,000.00 per month

Work Location: In person

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