Associate, Admin

5 days ago

India ASIAN VENTURE PHILANTHROPY NETWORK LIMITED Full time ₹ 2,00,000 - ₹ 4,00,000 per year

INDIA INDONESIA PHILIPPINES

Associate, Admin

Associate

About AVPN

AVPN is a unique funders' network committed to building a vibrant and high-impact social investment community across Asia. AVPN's mission is to catalyse the movement toward a more strategic, collaborative, and outcome-focused approach to social investing, ensuring that resources are deployed as effectively as possible to address key social challenges facing Asia today and in the future.

Job Description

About the Role

The Admin Associate at AVPN is to provide support to two Deputy CEOs and assist the Senior Manager in the CEO Office. This role requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Executive Support

  • Manage complex calendars for the two Deputy CEOs, including scheduling meetings, resolving conflicts, and ensuring effective time management.
  • Coordinate internal and external meetings, including preparing agendas, collating materials, and arranging logistics.
  • Handle travel arrangements, accommodations, and itineraries as required.
  • Track follow-ups and ensure timely execution of action items.
  • Undertake other ad hoc duties and special projects as assigned.

CEO Office Support

  • Provide administrative support to the Senior Manager, CEO Office, including document preparation, information consolidation, and communications support.
  • Assist in coordinating high-level meetings, events, and board engagements.
  • Draft and proofread correspondence, presentations, and briefing documents.

Office Administration

  • Maintain accurate records, databases, and filing systems.
  • Support expense claims, procurement requests, and budget tracking for the CEO Office.
  • Liaise with internal teams and external stakeholders in a professional manner.
  • Undertake other ad hoc duties and special projects as assigned.
Requirements

Qualifications & Skills

  • Diploma/Degree in Business Administration or a related field preferred.
  • At least 3 years of administrative or executive support experience, ideally supporting senior management.
  • Strong organizational and multitasking skills with high attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), as well as familiarity with travel booking solutions, CRM, and accounting/expense management software.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • A proactive team player with a positive attitude and problem-solving mindset.

Experience:

  • 5 to 7 years of work experience in a similar administrative role

Terms of Employment:

  • Full-time, contract based for 12 months (renewable based on performance).
Application Process

Due to the high volume of applications, we will only notify candidates who have been shortlisted.

Equal Employment Opportunity

AVPN is an Equal Opportunity Employer. We encourage, actively pursue, and celebrate diversity in our workforce. Our employment is strictly decided on the basis of merit and business priorities. We welcome applications from all sections of the community and especially encourage individuals from underrepresented groups to . We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, or any other basis covered appropriate law.

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