Office Assistant

3 days ago

Hyderabad, Telangana, India c0a9bc00-9aa0-4026-b8c7-d9d4836da654 Full time ₹ 2,16,000 - ₹ 5,04,000 per year

Job Title: Office Assistant

Location: Patrika Nagar, Madhapur, Hyderabad

Work Model: In Office

Requirements: Two wheeler

Salary: 18,000 per month

Position Overview

The Office Assistant will be responsible for ensuring smooth day-to-day operations of the office by managing administrative tasks, facility maintenance, vendor coordination, employee support, and document management. This role requires strong organizational skills, multitasking ability, and proactive problem-solving to support management, employees, and external stakeholders.

Key Responsibilities

1. Administrative & Office Operations

  • Manage petty cash, reimbursements, stationery, housekeeping supplies, and general office items.
  • Handle printing and scanning of invoices, agreements, ID cards, visiting cards, letterheads, and envelopes.
  • Maintain courier operations, including inward/outward dispatch and tracking.
  • Coordinate conference room bookings, travel arrangements, and Work-From-Home (WFH) list updates.
  • Support day-to-day office assistance tasks and allocate work as needed.

2. Finance & Banking Support

  • Collect and deposit cheques and cash.
  • Submit documents to banks and handle bank-related tasks as required.
  • Submit company credit card invoices and follow up on electricity and maintenance bills.
  • Assist with loan-related supporting documents.

3. Facility & Equipment Management

  • Manage UPS, CCTV, AC, printers, laptops, and other hardware repairs/maintenance.
  • Oversee building issues such as plumbing, electrical, and general repairs.
  • Arrange drinking water supply and maintain office utilities.
  • Manage vendor coordination for procurement, service, and repairs.

4. Employee System & Hardware Support

  • Coordinate courier dispatch of systems for employees.
  • Collect laptops/systems from exit employees.
  • Arrange hardware requirements for current employees.
  • Provide remote support for WFH employees.

5. Flat & Property Maintenance

  • Handle maintenance, repairs, cleaning, and invoice management for assigned flats.
  • Coordinate with team for flat-related issues.
  • Interact with tenants and agents regarding rentals and property matters.

6. Personal Assistance Support (As Assigned)

  • Assist senior management with personal tasks such as bank-related work, documents, and errands.
  • Arrange vehicle servicing for company-assigned cars (BMW/Benz).

7. Event & Special Task Coordination

  • Handle arrangements for pooja events and other office events.
  • Prepare, notarize, or arrange bond agreements and Franklin/Notary tasks.
  • Execute any additional work assigned based on organizational needs.

Skills & Qualifications

  • Proven experience as an Office Assistant, Admin Executive, or similar role.
  • Good knowledge of MS Office, basic email writing and reading skills;
  • Ability to multitask, prioritize, and work under minimal supervision.
  • Valid two-wheeler license along with own vehicle

Work Environment

  • Office-based role with occasional travel for bank work, courier tasks, or facility visits.
  • Requires flexibility for tasks assigned by management based on priority.

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