Vendor & Sampling Executive
2 days ago
Role & responsibilities
- Coordinate with vendors for timely receipt of samples and materials.
- Follow up actively with vendors for sample approvals, reworks, or urgent dispatches.
- Maintain digital and physical records of sample inventory, approvals, and trends.
- Track daily stock status and identify critical items for sampling.
- Coordinate with branches to fulfill urgent sample requirements or internal dispatches.
- Raise requirements to the purchase team based on sampling gaps or branch needs.
- Assist in PO generation, material receipt checks, and sample purchase entries.
- Maintain minimum order quantities (MOQs) and ensure system accuracy.
- Push vendors and escalate delays via the Operations Manager.
- Collaborate with warehouses, logistics, and operations to ensure sample movement and delivery timelines are met
Preferred candidate profile
- 24 years of relevant experience in vendor coordination, sampling, or purchase support.
- Strong communication and follow-up skills (both verbal and written).
- Good knowledge of MS Excel, inventory tracking tools, and ERP systems.
- Ability to work in a fast-paced, multi-location coordination role.
- Highly detail-oriented with strong organizational skills.
- Experience in product-based industries like interiors, furniture, laminates, tiles, or FMCG is preferred.
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