Vendor & Sampling Executive

4 days ago


Kolkata, West Bengal, India Vivre Panels Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Role & responsibilities

  • Coordinate with vendors for timely receipt of samples and materials.
  • Follow up actively with vendors for sample approvals, reworks, or urgent dispatches.
  • Maintain digital and physical records of sample inventory, approvals, and trends.
  • Track daily stock status and identify critical items for sampling.
  • Coordinate with branches to fulfill urgent sample requirements or internal dispatches.
  • Raise requirements to the purchase team based on sampling gaps or branch needs.
  • Assist in PO generation, material receipt checks, and sample purchase entries.
  • Maintain minimum order quantities (MOQs) and ensure system accuracy.
  • Push vendors and escalate delays via the Operations Manager.
  • Collaborate with warehouses, logistics, and operations to ensure sample movement and delivery timelines are met

Preferred candidate profile

  • 24 years of relevant experience in vendor coordination, sampling, or purchase support.
  • Strong communication and follow-up skills (both verbal and written).
  • Good knowledge of MS Excel, inventory tracking tools, and ERP systems.
  • Ability to work in a fast-paced, multi-location coordination role.
  • Highly detail-oriented with strong organizational skills.
  • Experience in product-based industries like interiors, furniture, laminates, tiles, or FMCG is preferred.


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