Personal Assistant

5 hours ago

Pune, Maharashtra, India Ennovata sales & services Full time ₹ 30,00,000 - ₹ 90,00,000 per year
About Us: 1XL is a Dubai based dynamic and versatile company that encompasses various aspects of personal and professional growth. With a commitment to empowering individuals and organizations, 1XL aims to inspire, educate and equip people with the tools they need to succeed in various domains of life. Job Description: We are seeking a dedicated and efficient Personal Assistant to provide comprehensive administrative support. The successful candidate will play a pivotal role in ensuring the smooth operation of our organization by effectively managing tasks, coordinating schedules, and maintaining open communication channels. The ideal candidate is highly self-motivated, professional and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. The ideal candidate must have excellent English communication. Roles and Responsibilities:
  • Manage and maintain 'executives' calendars, scheduling appointments, meetings and conferences.
  • Attend and coordinate Zoom/online meetings.
  • Prepare and organize documents, presentations and take minutes during meetings and distribute summaries to relevant stakeholders.
  • Handle incoming communication, including emails, calls and correspondence and respond or redirect as necessary.
  • Assist in managing and tracking expenses, invoices and budgets.
  • Maintain an organized filing system of paper and electronic documents.
  • Uphold a strict level of confidentiality.
  • Organize and coordinate travel arrangements, including bookings and itineraries, for both domestic and international travel.
  • Conduct research and gather data for various projects and reports.
  • Identify and liaise with vendors, negotiating contracts and ensuring timely delivery of services.
  • Ability to multitask and priorities daily workload
Requirements:
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Excellent communication and interpersonal skills, with the ability to interact with people at all levels of the organization.
  • Exceptional organizational and time management skills.
  • Proficiency in business analytical tools/software, including Microsoft Office, Google workspace and scheduling tools.
  • Detail-oriented with a focus on accuracy and quality.
  • Ability to handle sensitive and confidential information with integrity.
  • Experience in project management is a plus.
  • Previous experience in handling travel arrangements and event coordination is advantageous.
  • Fluency in English is a must.
Qualifications:
  • Any Graduate/Bachelor's in English/Management or a related field is preferred.

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