Executive Assistant to Director

3 days ago

Nagpur, Maharashtra, India MAULI INFRA Full time ₹ 6,14,764 - ₹ 10,00,000 per year

To provide high-level administrative, operational, and strategic support to the Director by managing schedules, coordinating internal and external communications, preparing reports, and ensuring smooth execution of daily business priorities.

Key Roles & Responsibilities:1. Administrative Support

  • Manage the Director's calendar, appointments, meetings, and travel arrangements.
  • Screen calls, emails, and correspondence, prioritizing and responding where appropriate.
  • Prepare and organize documents, presentations, and reports required for meetings.
  • Maintain an efficient filing and record management system (digital and physical).

2. Coordination & Communication

  • Act as a liaison between the Director and internal departments, clients, and external partners.
  • Coordinate and follow up on pending tasks, ensuring deadlines are met.
  • Draft, review, and circulate communications, memos, and official letters.
  • Maintain discretion and confidentiality in all communications.

3. Operational Support

  • Track project progress, minutes of meetings, and actionable items.
  • Assist in business reviews, team meetings, and project coordination.
  • Support in data collection, research, and analysis for decision-making.
  • Manage and monitor approvals, invoices, and reimbursements for the Director's office.

4. Event & Travel Management

  • Organize and oversee internal events, client meetings, and company functions.
  • Handle travel itineraries, hotel bookings, and logistics for the Director and visiting guests.
  • Prepare expense reports and maintain budget control for the Director's activities.

5. Confidential and Personal Assistance

  • Handle sensitive information with absolute confidentiality and integrity.
  • Support with personal errands and schedules as required by the Director.
  • Maintain professionalism and composure in high-pressure or confidential situations.

Required Skills & Competencies

  • Excellent communication (written and verbal) and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and email tools.
  • Ability to handle confidential information with discretion.
  • Good understanding of business operations and real estate workflows (preferred).
  • Professional appearance, punctuality, and proactive attitude.

Qualifications & Experience

  • 3–6 years of experience as EA/PA to senior leadership, preferably in a corporate or real estate setup.
  • Experience handling client relations, scheduling, and executive coordination.

Job Type: Full-time

Pay: ₹14, ₹51,147.23 per month

Work Location: In person

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