Facilities Specialist

20 hours ago

Pune, Maharashtra, India CTI Full time ₹ 6,00,000 - ₹ 8,00,000 per year

CTI has been a leading AV provider for over 35 years. Since we began in 1988, our mission has been simple: to provide a fantastic customer experience.

At CTI, our biggest asset is our people, and we know that sometimes the most awesome employees don't fit the typical mold. If you are hardworking, friendly, and know the importance of fantastic customer service, you could be a good fit at CTI. We have developed a collaborative and lively working environment, where the best and the brightest show up to work each day ready to have fun and employ their passion for and knowledge of technology in everything they do. This creative atmosphere helps us apply and share our skills with our clients, who seek quality, high-end AV and Conference Solutions.

So, what are we looking for?

We are seeking a proactive and detail-oriented Facilities Coordinator to support our Facilities Specialist in daily operations, with a strong emphasis on policy, procedure, and compliance. This role is essential to streamlining facility requests, vendor coordination, and documentation management across multiple locations.

What are your responsibilities?

  • Facility Help Desk Coordination: Promote and manage use of the Facility Help Desk for all facility-related requests.
  • Maintenance & Utilities: Coordinate repairs, manage utility connections/disconnections, and maintain online access.
  • Vendor & Contract Management: Assist with vendor setup (W-9, COI, contact info), track Certificates of Insurance, and create service contracts using standard CTI templates.
  • Procurement & Invoicing: Generate and file purchase orders, monitor invoice payment status.
  • Compliance Tracking: Maintain schedules for annual inspections (fire extinguishers, alarms, elevators, backflow), and update insurance and location lists.
  • Documentation & Reporting: Maintain lease abstracts, facility info sheets, and location data for internal reporting and audits.
  • Support Services: Oversee water/beverage service and other location-specific needs.

Will you fit in?

  • Our employees fearlessly embrace the company culture and applicants who merely want to punch in their timecards everyday are not what we are looking for.
  • You can work independently with minimal guidance but aren't afraid to ask the right questions when you need help.
  • You have strong verbal and written communication skills and can be the face of our company to our clients.
  • You are passionate about learning and sharing knowledge with your team to improve the entire team.

Does experience count?

  • Experience in administrative support, facilities, or operations.
  • Strong organizational and communication skills.
  • Familiarity with policy documentation and vendor management.
  • Proficiency in Microsoft Office and document tracking systems.
  • Ability to manage multiple priorities and maintain confidentiality.

Conference Technologies, Inc. is an equal opportunity employer. We do not and shall not discriminate on the basis of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, or military status in any of its activities or operations.

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