Billing & QS Manager

Billing & QS, Chennai

Job Description : Billing & QS

We are looking for an experienced Manager / Sr. Manager – Billing & QS with over 10 years of hands-on experience in managing the billing, cost control, and quantity surveying activities on high-rise residential or commercial projects. The successful candidate will be responsible for overseeing all commercial aspects of projects, from budgeting and procurement to billing and final account closure. This role demands a leader who ensures strict adherence to project timelines, quality standards, and financial parameters.

Key Responsibilities:

Project Budget & Cost Control:

Preparation of Project Budget Analysis comparing budgeted vs. actual costs.

Monitor and update Construction & Material Incurred cost statements.

Ensure progress reports align with the project schedule.

Accountable for overall commercial aspects, ensuring timely project completion and budget adherence.

Site Supervision & Measurement:

Supervise on-site work to maintain specified quality standards and ensure compliance with design and specifications.

Conduct site inspections, including the verification of on-site measurements to ensure accuracy.

Prepare, verify, and update BOQs (Bills of Quantities) based on actual work done and project drawings.

Coordination & Communication:

Coordinate with contractors, suppliers, and other agencies to ensure smooth project execution.

Prepare and verify contractor/supplier payment summaries, ensuring timely payments and resolving any disputes regarding payments.

Billings & Certification:

Handle the certification of contractors' RA (Running Account) and final bills based on work orders and actual work completed on-site.

Monitor SAP Bill Booking and ensure that billings are processed accurately and on time.

Evaluate commercial offers, handle the certification of extra items, and resolve any related issues.

Preparation of Billing TAT, ensuring booked status for the project is tracked and recorded.

Contract Management & Documentation:

Verify and scrutinize work order quantities, rates claimed by contractors, and actual work done based on drawings and work orders.

Ensure compliance with scope of work and commercial terms and conditions as outlined in the work order.

Review all documentation for tender/contracts/billing formalities and answer any clarifications on extra items.

Procurement & Purchase Orders:

Coordinate with the Central Procurement Department for vendor selection, work order finalizations, and amendments.

Process purchase requisitions and service requisitions in SAP, ensuring they align with project requirements.

Track and verify vendor supplied materials and free issued materials in coordination with stores and vendors.

Project Reporting & MIS:

Prepare CTC (Cost to Complete) reports based on the given budget to monitor overall project expenditure.

Maintain records for the closure of completed work orders and ensure budget provisions are updated for future expenditures.

Generate MIS reports including billing summaries, work orders, purchase orders (WO/POs), advances, BGs (bank guarantees), recoveries, and project progress.

Track and coordinate reconciliations of materials, ensuring accurate record-keeping and reporting.

Team Leadership & Support:

Support and mentor junior quantity surveyors and project team members by defining and implementing best practices for cost management and billing processes.

Ensure the quality & timeliness of project deliverables, providing continuous support for ongoing tasks and issues resolution.

Ensure all team members adhere to project standards, regulations, and protocols for commercial documentation.

Qualifications & Skills:

Education: Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, or a related field.

Experience: Minimum of 9 years of relevant experience, with significant experience in high-rise residential or commercial projects.

Key Skills:

Strong knowledge of quantity surveying, cost management, and construction billing processes.

Proficiency in SAP for bill bookings, purchase requisitions, and service requisitions.

Ability to prepare and process BOQs, BBS (Bar Bending Schedules), and Bills.

In-depth understanding of contract management, including work orders, variations, claims, and certification processes.

Strong communication and negotiation skills with contractors, suppliers, and internal teams.

Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and other project management tools.

Familiarity with construction management software and BIM (Building Information Modeling) is a plus.

Preferred Skills:

Membership in a recognized professional body (e.g., RICS, AIQS).

Extensive experience with high-value, complex projects.

Strong understanding of commercial and legal aspects of construction contracts.

Ability to analyze and report project financials accurately.

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