Hiring Admin Head for a Leading NGO

4 days ago

Navsari, Gujarat, India Post A Resume Full time ₹ 5,00,000 - ₹ 15,00,000 per year


Job Description:

Candidate with good experience of Administration and Operations work in any Educational Institute, School, NGO can apply for this profile.

Admin related:

  1. Lead and Coordinate governance of the Centre.
  2. Coordinate the use of facilities assigned to the Centre.
  3. Develop, Lead and Encourage fundraising in support of the Centre's goals as well as outreach and public service efforts
  4. Oversee the process of maintaining student academic records
  5. Overlook the management of day to day Administrative activities of the centre
  6. Ensure that all day to day updates with records on Student and staff data
  7. Ensure relation with external agencies: Govt., partners, vendors
  8. Coordinate within admin team to support the delivery of the academic process and guide them on their specific job roles
  9. Coordinate the smooth functioning of all departments; each working individually and as a group
  10. Submission of regular MIS to the management: Accounts, academic and administrative

 Accounts related:

  1. Stipend disbursement and maintain individual student records
  2. Maintain Centre Accounts with the Accountant
  3. Follow Centre budgets, as per requirement of the HODs.
  4. Ensure coordination at all levels for timely payments to vendors

 Support to teaching:

  1. Ensure supply of material and equipment on time for academic training as per requirement from the HOD
  2. Ensure timely and appropriate arrangements events; in-house and outdoor to support learning as per requirement from HOD
  3. Ensure regular lectures are being conducted
  4. Ensure teaching costs are maintained in the budgeted amount

 Infrastructure:

  1. Maintain the proper infrastructure of the premises
  2. Maintain AMC of equipment's and facilities
  3. Maintain inventory records
  4. Maintain proper repairs of the premises and equipments
  5. Ensure cleanliness and proper hygiene in the centre
  6. Record keeping of all incoming and outgoing of material and equipment
  7. Determine the requirements for the future and present to the management to support the growth plan of the centre

 Establish quality standards of checks on various services:

  1. Transport
  2. Hostel
  3. Catering
  4. Security
  5. Uniforms
  6. Those affecting the domains of Teaching & Learning and
  7. General safety of the environment.

Human Resource:

  1. Lead the processes and overseeing of faculty and staff selection and retention
  2. Coordinating the professional development of Centre administrators and staff
  3. Evaluate Centre administrators and staff
  4. Evaluate Department HODs
  5. Manage non-teaching staff members
  6. Maintain attendance of staff for payroll management

Any other work as assigned by the Administration Manager and the management.

Desirable characteristics / Successful candidates should:

  1. Graduate preferred or with relevant Industry experience
  2. Prior successful experience in academic program management, understanding of needs and circumstances of students, and ability to work as a member of a team whenever required.
  3. Knowledge and experience with programs in the Vocational field very desirable.
  4. Be able to demonstrate excellent organizational and administrative skills with key attention to detail
  5. Have an in-depth understanding of all documentation, duties, tasks and procedures associated with vocational training center
  6. Strong administrative, management and leadership skills
  7. Belief in the guiding principles of ANTTC

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