Admin Officer

20 hours ago

Anna Nagar, Tamil Nadu, India Empowering Assurance Systems Pvt Ltd Full time

Job Summary:

We are seeking a proactive and responsible Administrative Officer to oversee and manage general office operations. The ideal candidate will be responsible for office maintenance, asset supervision, housekeeping coordination, handling client interactions, purchasing and stock maintenance, and liaison with government and external agencies. The role requires a hands-on individual capable of multi-tasking in a fast-paced environment.

Key Responsibilities:

  • Office Maintenance & Cleaning Supervision
  • Ensure regular upkeep and maintenance of the office premises and associated buildings.
  • Coordinate with vendors for repair, maintenance, and infrastructure improvements.
  • Asset Supervision
  • Maintain and regularly update the inventory of office assets and equipment.
  • Monitor the condition of assets and report for repair or replacement as required.
  • Ensure secure and optimal utilization of assets within office premises.
  • Manage contracts and services of external housekeeping staff or agencies.
  • Conduct periodic checks to ensure compliance with office cleanliness standards.
  • Certificate Printing and Client Handover
  • Coordinate the printing of certificates and related documentation as per organizational standards.
  • Ensure timely and accurate handover of certificates or documents to clients.
  • Maintain proper records and logs of document issuance.
  • Client Visits for Payment Collection
  • Visit clients for collection of payments or pending dues as assigned.
  • Follow up with non-responsive clients through visits, calls, and official communication.
  • Maintain proper records of client interactions and report feedback to the management.
  • Stationery Purchase and Stock Management
  • Maintain and monitor inventory stock levels, usage, and replenishment cycles.
  • Ensure cost-effective procurement practices and vendor coordination.
  • Liaison with Government & Other Agencies
  • Coordinate with local authorities, government departments, and external agencies as needed.
  • Ensure timely submission of official documents, renewals, and compliance matters.
  • Represent the organization in external meetings or inspections when required.

Qualifications & Requirements:

  • Bachelor's degree in Administration, Management, or a related field.
  • Strong communication and interpersonal skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Basic knowledge of MS Office and administrative tools.
  • Willingness to travel locally for official duties (e.g., client visits, government liaison).

Job Types: Full-time, Permanent

Pay: ₹15, ₹20,000.00 per month

Benefits:

  • Provident Fund

Location:

  • Anna Nagar, Chennai, Tamil Nadu (Preferred)

Work Location: In person

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