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Facility Coordinator
2 weeks ago
As our Facility Manager, you'll be responsible for managing our office space and facilities to ensure smooth daily operations and a positive work environment. You will own everything from basic infrastructure and vendor management to health & safety and workspace optimization. In a startup environment, no two days are the same — you'll wear many hats and be empowered to take initiative. The role requires regular local travel to oversee multiple office sites, conduct inspections, supervise service providers, and ensure compliance with company standards.
Key Responsibilities:
- Oversee day-to-day operations of the office and other company facilities.
- Manage office facility and workplace safety.
- Coordinate with external vendors for services such as housekeeping, security, HVAC, internet and other matters of facility
- Ensure all office equipment and utilities function smoothly ( A/C, printers, power backup, etc.).
- Perform preventive maintenance.
- Coordinate with building faciltity team when need arises.
- Maintain health, safety, and environmental standards in line with local regulations.
- Help with workspace planning and desk arrangements as teams grow.
- Support IT/Operations teams in managing assets and office inventory.
- Organize minor renovations, improvements, and office moves as needed.
- Manage facility-related budgets, including petty cash and vendor payments.
- Assist in event setup and logistics for company meetings, town halls, or team events.
- Foster a comfortable, collaborative, and efficient workspace for all employees.
- Should be ready to travel within the city (Bangalore).
- Maintain facility records, vendor agreements and documentation.
- Respond promptly to facility related complaints or emergency.
Requirements
- 4 to 5 years of experience in facilities or office management, preferably in a startup or fast-paced environment.
- Strong organizational and multitasking skills.
- Hands-on attitude — willing to step in and solve problems quickly.
- Good negotiation and vendor management skills.
- Familiarity with basic infrastructure systems (internet, electrical, HVAC, etc.).
- Basic budgeting and expense tracking experience.
- Ability to work independently with minimal supervision.
- Excellent communication and interpersonal skills.
- Knowledge of workplace health and safety regulations.
- Spoken languages : Kannada, Hindi and English
