Sales Co-ordinator

3 days ago

Noida, Uttar Pradesh, India Consortium Gifts Private Limited Full time

Sales Coordinator / Assistant to Sales Manager

Reporting To: Sales Manager

Location: Noida

Employment Type: Full-time

Role Overview

We're looking for a proactive and detail-oriented professional to assist the Sales Manager in day-to-day coordination, client communication, and operational support. This role involves managing sales documentation, ensuring smooth order flow, and supporting the manager in client-facing activities. The ideal candidate is organized, confident, and capable of handling multiple responsibilities with accuracy and professionalism.

Key Responsibilities

Sales Support & Coordination

  • Work closely with the Sales Manager to support all ongoing client requirements.
  • Coordinate smoothly between sales, design, sourcing, logistics, and accounts teams.
  • Prepare business presentations, proposals, and client communication drafts.
  • Track orders from initiation to delivery, ensuring all stages are completed on time.
  • Manage follow-ups with clients regarding approvals, deliveries, and order updates.
  • Schedule meetings, maintain calendars, and handle client correspondence.
  • Assist in organizing client meetings, exhibitions, and corporate events.

Documentation & Reporting

  • Maintain and update sales trackers, order sheets, and performance summaries.
  • Prepare MIS reports, weekly and monthly summaries, and internal dashboards.
  • Ensure accuracy, consistency, and timely upkeep of all sales documentation.
  • Identify delays or bottlenecks in order cycles and escalate them appropriately.

Operational & Administrative Tasks

  • Ensure smooth coordination of internal approvals and documentation flow.
  • Assist the Sales Manager with administrative tasks such as follow-up lists, call logs, and meeting prep.
  • Maintain a structured filing system for all client and order-related documents.

Learning & Development

  • Stay updated on processes, tools, and industry trends relevant to sales operations.
  • Take initiative in improving work processes and suggesting enhancements.

Key Skills & Competencies

  • Excellent written and verbal communication skills
  • Proficiency in MS Office (Excel, PowerPoint, Word)
  • Strong coordination and multitasking abilities
  • Attention to detail and ability to work under timelines
  • Good interpersonal skills and a customer-service mindset
  • Strong analytical and reporting skills

Qualifications & Experience

  • Graduate in Business, Marketing, or a related field
  • 1–3 years of experience in sales coordination, executive assistance, or operations
  • Experience working with senior management or cross-functional teams preferred
  • Familiarity with CRM systems is an added advantage

Performance Indicators

  • Accuracy and timely completion of coordination tasks
  • Quality of reporting and documentation
  • Smoothness of inter-department coordination
  • Satisfaction level of manager and clients
  • Contribution to improving internal processes

Job Type: Full-time

Pay: ₹25, ₹33,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Internet reimbursement
  • Provident Fund

Work Location: In person

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