Executive Assistant

Job Posting Title

Executive Assistant

Job Description Summary

The Executive Assistant will provide high-quality executive administrative support to the Head of Business Solutions International. This role involves managing, planning, coordinating, and communicating administrative and organizational assignments with a high business impact. The Executive Assistant will act as an active business partner, ensuring productivity through routine administrative activities as well as non-routine activities and special projects.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate logistics across global time zones
• Prepare high-quality presentations, reports, and correspondence for internal and external stakeholders
• Handle confidential information with discretion and maintain professional integrity at all times
• Organize travel arrangements, including visas, accommodations, and detailed itineraries
• Support expense reporting, invoice processing, and budget tracking activities
• Act as a liaison between executives and internal/external partners
• Coordinate team events, offsites, and leadership meetings end-to-end
• Monitor and prioritize incoming communications, ensuring timely responses
• Maintain organized filing systems and ensure document accuracy and accessibility
• Proactively identify opportunities to improve administrative processes and team efficiency

Essential Requirements

• Proven experience as an executive assistant or in a similar administrative support role
• Strong organizational and time-management skills with the ability to multitask effectively
• Excellent verbal and written communication skills in English
• Proficiency in Microsoft Office Suite and virtual collaboration tools
• Ability to handle confidential information with discretion and professionalism
• Demonstrated initiative and problem-solving capabilities
• Experience coordinating travel, meetings, and events across multiple time zones
• High attention to detail and commitment to delivering quality work

Desirable Requirements

• Experience supporting senior leadership in a global or matrixed organization
• Familiarity with project coordination or basic knowledge of business operations

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together?

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Division

International

Business Unit

Universal Hierarchy Node

Location

India

Site

Hyderabad (Office)

Company / Legal Entity

IN10 (FCRS = IN010) Novartis Healthcare Private Limited

Functional Area

Marketing

Job Type

Full time

Employment Type

Regular

Shift Work

No

Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.