Executive Assistant To Chief Executive Officer

2 weeks ago

Hyderabad, Telangana, India Bon Fiction Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Role & responsibilities

1. Calendar & Task Management

  • Manage the founders daily schedule

  • Set reminders and follow-ups for meetings, production deadlines, payments, and

approvals

  • Ensure time is allocated efficiently between factory, office, and external engagements

2. Communication & Coordination

  • Draft and respond to emails, documents, official letters

  • Act as a bridge between the founder and internal teams (office, dispatch, factory, farm)

  • Coordinate with vendors, customers, and partners

  • Prepare briefing notes before meetings and follow-up action summaries

3. Operational Oversight

  • Track daily operations and ensure timely reporting from clerical and field teams

  • Monitor dispatch schedules, courier pickups, farm delivery records, inventory updates

  • Ensure that factory and dispatch teams are aligned on procurement, packaging, and

delivery schedules

  • Follow-up on CRM tasks and sales leads as needed

4. Documentation & Reporting

  • Maintain and organise digital records of quotations, invoices, approvals, NDAs, and

agreements

  • Handle filing of receipts, petty cash, vendor bills, and expense reports

  • Prepare and maintain reporting templates (Excel, Word, PDF)

5. Tech & Admin Support

  • Assist in updating product info on Shopify

  • Coordinate CRM entries, order status updates, inventory checks

  • Help manage WhatsApp and email marketing tools

  • Handle travel bookings, accommodation, and schedules for founder and team

6. Brand & Marketing Coordination

  • Coordinate with design or content freelancers

  • Manage timelines for social media posts, campaigns, and packaging updates

  • Ensure brand communications are on track with founders intent

Preferred candidate profile

Preferred Qualifications:

  • Bachelors degree or equivalent

  • Strong English and Telugu communication skills

  • Tech-savvy: Excel, WhatsApp Business, Gmail, basic design tools, CRM/Shopify

  • Good memory and attention to detail

  • Ability to multitask and stay calm under pressure

Soft Skills:

  • Trustworthy and discreet with sensitive data

  • Proactive, organised, and solution-oriented

  • Strong work ethic and commitment to long-term learning

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